Overview:
The Office Coordinator will play a key role in ensuring smooth daily operations and a welcoming environment for both visitors and employees, on a part-time basis (16–24 hours per week). This individual will support a variety of administrative and office support tasks, assist with scheduling, and help coordinate travel and expense processes. The ideal candidate will be highly organized, personable, and adept at multitasking, with a commitment to maintaining confidentiality and handling privileged information discreetly.
Responsibilities:
RECEPTION & HOSPITALITY:
- Serve as the primary point of contact for all visitors. Welcome, host, and guide guests and clients, ensuring a positive first impression of the company.
- Assist with scheduling and calendar management for company meetings, team events, and office activities.
- Order, coordinate, and set up meals for meetings, team events, and other office functions as needed.
ADMINISTRATIVE SUPPORT:
- Receive, distribute, and manage all incoming and outgoing mail and packages. Organize and oversee courier services and track deliveries as necessary.
- Maintain inventory of office supplies, order as needed, and ensure the office is well-stocked and organized.
- Help plan and organize company events, team-building activities, and office meetings, ensuring all logistics are in place.
EXPENSE AND TRAVEL MANAGEMENT:
- Assist with tracking office-related expenses and preparing expense reports for review.
- Support the booking of employee travel, including flights, accommodations, and ground transportation, in accordance with company policy.
KNOWLEDGE/SKILLS/ABILITIES:
- Previous experience in office management, reception, or administrative roles.
- Demonstrated ability to handle sensitive information and maintain confidentiality with privileged information.
- Strong interpersonal skills and a welcoming demeanor.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning scheduling and expense-tracking tools.
- Exceptional organizational skills with attention to detail and the ability to multitask.
- Ability to work independently and respond quickly to changing priorities.
Qualifications:
EXPERIENCE
- 1+ years of office administration, reception, or coordination experience.
EDUCATION:
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
We offer competitive hourly compensation and a supportive work environment dedicated to professional growth and development. Benefits eligibility for part-time positions is determined in accordance with company policy.