Office Coordinator

Please review the details below for a new role in Mason, OH.

The req will be posted as an Admin Assistant.
I am waiting on additional information and will update Beeline sometime today.
The req will be posted by Friday morning.


Requisition Details
# of positions needed:1
Job Title/Job Description: Office Coordinator
Work hours: 40 hours a week on-site
Brand: Shared Services
Temp only or temp-to-perm: temp-to-perm if we can secure the HC after the freeze
Cost Center/AFE:
Start date: ASAP
Length of assignment: 3 to 6 months, pending the FT position
Location- Remote or Onsite: Mason, 100% of the 5 days
Years of Experience: 5 years

SKILLS THE CANDIDATES MUST HAVE

• Specific Skills Needed: below is a brief description
• Event planning, reservation management, and on-site support
• Coffee, Nespresso, water equipment and plant maintenance and oversight
• Food service operations
• Office and kitchen supply inventory management
• Special projects (executive visits, desk equipment relocations, space adjustments, EA task ownership)
• Administrative services, including, but not limited to:
• Conference room administration
• Team-specific supply orders
• Shipping and printing requests
• Business card and gift card orders
• Locker assignments

• Reason for request (Example: project base, staff augmentation, replacement or other). Can you please provide 4-5 detailed sentences as to why this temp labor is needed and why the assignment cannot be completed by an internal resource? The more details that you can provide the better your chances are of avoiding delays.

Backfill/Replacement: back fill while waiting on HC freeze to be removed



GENERAL FUNCTION
The Office Administrator organizes, coordinates and implements office process and procedures in order to ensure organizational effectiveness and efficiency. This role will support print device and mail services, office and supply inventory management, conference room/AV support and general office administration. Energetic experienced professional who can wear multiple hats. Needs experience in handling a wide range of administrative and executive support related tasks and able to work independently. Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse employees.

CONFERENCE CENTER SUPPORT
" Coordinate audio-visual equipment and prepare facility for meeting (including Skype, WebEx, teleconference and VTC)
" Prepares coffee and set out snacks as needed
OFFICE & FOOD SUPPLY MANAGEMENT
" Establish and maintain par levels for all required basic office supplies, including water and coffee, throughout the building
" Manage, maintain, clean, and organize Supply stops and Storage areas, including re-fill of coffee and water machines (Copier/Kitchenette)
" Responsible for the acquisition of conference room supplies (snacks, pens, notepads, flip chart)
OFFICE SUPPORT SERVICES
" Assist with special projects as needed e.g. employee desk moves
" Create and maintain office phone list and desk assignments
" Track "Customer personnel moves
" Preparing business correspondence, agendas, and presentations, using Microsoft Office
" Scheduling, coordinating and catering ordering for meetings, events and other similar activities
GENERAL / COMMUNICATION
" Identify, evaluate, research, and recommend solutions to office services related issues
" Coordinating between departments and operating units in resolving day-to-day administrative issues
" Assisting with administrative management, directory maintenance, logistics, equipment and storage
" Actively participate in Emergency Fire Warden Safety program for campus locations