Office coordinator

 Office Coordinator/Accounts Payable

Westborough, MA

A Fortune 250 company and one of America's top residential builders is looking for an Office Coordinator! If you are an Office Administrator, Office Coordinator or Administrative Professional this could be a great next step for you!    

Highlights:

• 2026 Fortune 100 Best Companies to Work For® by Great Place to Work®
• Great training and promotional opportunities
• Amazing team culture and work/life balance!

Responsibilities:

• Provide office and administrative support for the Accounting/Finance team

What you will do:

• Proficiency in excel and various other software applications in support of department generated reports and documents
• Accomplish routine and assigned administrative tasks including, but not limited to, communications flow, document handling, tracking, scheduling, prioritizing, follow up, and follow through
• Process invoices, check requests and tax bills for payment including receiving, coding, confirming completion of work, and routing for review and approval
• Ensure vendor compliance with insurance requirements by monitoring notices of expiration and following up with vendors
• Prior experience with insurance compliance desirable
• Track utility accounts and close/transfer to new owners as homes are closed
• Assist Sales Contract Admin function; review and process sales contracts, process and code deposits; process deed packages and other closing documents 
• General office duties including filing, ordering supplies, processing mail and generating fed-ex labels
• Participates in the Records Retention process for the Division

What you will need:

• Minimum High School diploma or equivalent in related field
• Minimum 1-3 years prior accounts payable, general clerical experience
• Previous homebuilding or construction experience a plus
• Good organizational and follow-up skills
• Good organizational and follow-up skills
• Ability to interact with outside vendors
• Ability to work independently

[PulteGroup]