Who we are We are a group of scientists, engineers, designers, technicians, and many others who are dedicated to changing the world by developing medical isotopes to treat and eradicate cancer. We also enjoy darts, cornhole, ping-pong, take-out for group lunches, chili cook-offs, and other fun events that make our company a community where we make a life, not just a living. Who you are You are an open-minded, enthusiastic, committed team player who is versed in adjusting your style to the customers you are assisting. You are someone who lives and breathes keeping things organized and supporting others in being successful. You are comfortable with the day-to-day routine tasks that keep operations moving and are excited about building a role that stretches your abilities. You are familiar with scheduling with multiple members and are detail oriented with the tasks you perform. Checks and balances for an accurate, polished finished product is second nature to you. What you can expect to work on The Office Coordinator is instrumental in ensuring the general administrative functions and activities of the front office run smoothly. This role works diligently to streamline administrative processes, enhance organizational efficiency, and contribute to the overall productivity and effectiveness of Business Services. Essential functions Front Office Management & Business Services Coordination: - Handle telephone inquiries, sort and distribute mail and electronic communications, photocopy and scan documents, maintain electronic filing system.
- Serves as the primary contact for greeting, directing, and escorting guests.
- Assist with the coordination of events, including appointments, meetings, guests and training sessions. This includes arranging for food/catering, facilities and set-up and clean up.
- Respond to a variety of inquiries from internal and external parties to provide information.
- Process incoming and outgoing mail and internal deliveries (shipping/receiving of packages).
- Provide office support including ordering office and janitorial supplies, running errands, coordinating any equipment and facility repairs or maintenance.
- Prepare a variety of documents (e.g. correspondence, agendas, minutes, presentations, reports); creates or maintains database information with keen attention to detail.
- Maintain office and common areas by providing daily set-up and clean up.
- Create updates to the company-wide intranet, the company contact lists and organizational charts as assigned.
- Organize and coordinate staff appreciation initiatives and support event planning committee meetings.
- Assist in the recruitment process by supporting the Talent Engagement Specialist with scheduling candidate interviews, preparing interview packets, greeting and escorting candidates.
Competencies - Handle matters of sensitive and confidential nature and practice high standards of discretion and confidentiality at all times.
- Exhibit exemplary customer relations skills in interacting with internal and external customers.
- Demonstrated ability to work independently and cooperatively; prioritize and complete tasks in a timely manner.
- Communicates effectively by demonstrating active listening, superb written and verbal professional communication.
- Self-motivated and demonstrates excellent judgment in problem solving; skilled at balancing and prioritizing work duties.
- Embraces and models the Niowave Values of Teamwork, Courage, Integrity, and Upright Zeal.
- Understands how to integrate into a new team/organization - appreciates the history of current state, knows how and when to make suggestions, as well as using just the right pace to reach the improved future state.
- Understands their own communication and learning styles, can assess others' styles, and is able to find the right path to connect the two.
Education and experience - Highschool diploma.
- 2+ years of experience operating standard office equipment, including important information technology and software applications as well as office procedures, mail/package management, and data entry.
- Highly proficient with Microsoft Office Applications (Outlook, Word, PowerPoint, Excel, Teams, etc).
Preferred education and experience: - Degree/certification in business administration, office management, hospitality, or related field.
- 4+ years of experience operating standard office equipment, including important information technology and software applications as well as office procedures, mail/package management, and data entry.
- Experience with project coordination and support.
- Event coordination.
Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds. Position Type/Expected Hours of Work - Working hours are typically Monday through Friday and will include early or late hours due to prescheduled meetings or events. Lunch break may vary based on front office coverage.
- Filling two positions at 25 hours per week each.
- First shift: 8 a.m. to 1 p.m. Second Shift: 11a - 5p
Travel - Travel is primarily local during the business day. Includes travel between Niowave's locations and errands in support of events (guests, trainings, etc. requiring food/refreshments).
 |