Office Coordinator II for College of Education

About Us

Georgia College & State University (GCSU) is the states designated public liberal arts university, where students learn the essential skills to compete in a fast-paced and technology-driven global society. The university prepares students for successful careers, leadership in communities, problem solving and life-long learning through personalized attention in a residential setting with opportunities for a variety of transformational experiences through its award-winning, high-impact practices. One of only three selective universities within the University System of Georgia and a top 10 ranked public university in the Southeast, GCSU offers undergraduate degrees in more than 40 majors, more than 30 graduate programs, doctorates in education and nursing, professional certificates, and continuing education programs.

As a member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), GCSU is committed to fostering a liberal arts environment that values academic preeminence, interdisciplinary inquiry and an inclusive learning community. GCSU enjoys a strong reputation for academic excellence and nationally ranked programs according to US News & World Report, The Princeton Review and Colleges of Distinction - among other ranking sources.

Georgia College & State University takes great pride in combining the educational experience of a private liberal arts college with the affordability of a public university. Faculty and staff are dedicated to student engagement and experiential learning through high-impact practices such as internships, service- and community-based learning, leadership development, study abroad opportunities, mentored undergraduate research and a capstone project that fosters intellectual curiosity, reasoned inquiry and critical thinking.

The universitys beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming college town of approximately 19,000 residents in Central Georgia, and only 90 miles southeast of Atlanta. Milledgeville is also the home of noted American author and alumna, Flannery OConnor, 45, and the college community enjoys many exciting literary arts programs at OConnors former home, Andalusia, a National Historic Landmark owned by the university. Milledgeville is located on the banks of beautiful Lake Sinclair and Lake Oconee, allowing faculty, staff and students to take full advantage of the environmental and recreational benefits of being part of a lake community. For cultural, educational and leisure opportunities beyond Milledgeville - Macon and Atlanta are located within easy driving distances.

Georgia College & State University is dedicated to protecting academic freedom in addition to supporting freedom of expression as outlined in the University System of Georgias Freedom of Expression and Academic Freedom policy and its Ethics Code of Conduct. For more information, visit us online at gcsu.edu.

Job Summary

The Office Coordinator II position provides comprehensive administrative support to the Dean of the College of Education (CoE) while managing operations for the College of Education. This position is also responsible for the day-to-day operational logistics of the College of Education. This positions serves as the administrative contact and liaison for internal and external office constituencies. The Office Coordinator II works collaboratively with the Dean as well as independently with minimal supervision in a work environment of multiple priorities; anticipates and resolves problems and updates the Dean of the College of Education on the status of day-to-day operations and urgent issues.

Responsibilities

Administrative Support - 70%

Calendar and Scheduling:

• Manage Deans Calendar: Coordinate and manage the Deans schedule, including upcoming CoE activities, faculty and chair meetings, CoE Leadership Board meetings, external advisory board meetings, and the annual faculty/staff evaluation process.
• Scheduling: Schedule the Deans appointments, send appointment reminders.
• Coordinate meetings: Prepare and send memos, agendas, and meeting minutes.
• Schedule and coordinate meetings, ensuring all logistics are in place.

Travel and Budget:

• Travel: Coordinate travel and lodging arrangements for the Dean.
• Prepare and process travel reimbursements.
• Budget: Balance, monitor, and reconcile budgets related to the Deans office and CoE activities.

Communication and Meetings:

• Routine meetings: organize and lead routine CoE staff meetings.
• Correspondence: draft and send memos and other communication, as needed.
• Provide administrative support on academic and administrative matters including assisting with faculty contracts, recruiting and other needs.

Liason Duties:

• Act as a liaison with other departments and operating units with the college and university.

Records Management - 20%

Document Handling:

• Tracking: track documents to ensure proper handling, signatures, and distribution.
• Faculty files: maintain faculty files, including new searches, faculty appointment papers, annual evaluations, and documents related to tenure and promotion.
• Mailing lists and databases: maintain and update mailing lists and databases.
• Ensure timely and appropriate distribution of communications.

Mail Handling:

• Sort, route, and respond to Deans mail as appropriate.

Supervision - 5%

Student employees:

• Recruit, schedule, and supervise student employees.
• Ensure they understand their responsibilities and provide necessary training.

Other - 5%

• Perform other duties as assigned by the Dean.

Required Qualifications

Educational Requirements

High school diploma or equivalent.

Required Experience

At least five (5) years of administrative experience; OR an equivalent combination of education and experience.

Preferred Qualifications

Preferred Educational Qualifications

Associates degree.

Preferred Experience

At least two years prior experience in Higher Education.

Proposed Salary

This position is a pay grade 7. The available salary range is $19.58/hour ($40,729) to $21.80/hour ($45,342). Starting salary within this range is based on relevant years of experience.

For more information about GCSU compensation practices, click here: https://www.gcsu.edu/humanresources/pay-grade-structure.

Required Documents to Attach

• List of References
• Resume
• Cover Letter

Knowledge, Skills, & Abilities

KNOWLEDGE

• Knowledge of academic administrative principles and procedures.
• Knowledge of office management principles and procedures.
• Knowledge of planning and scheduling techniques.

SKILLS

• Skill in organizing resources and establishing priorities.
• Database management skills
• Records maintenance skills.

ABILITIES

• Ability to provide outstanding customer service at all levels inside and outside of the University.
• Ability to create, compose, and edit written materials.
• Ability to make administrative/procedural decisions and judgments.
• Ability to lead and train staff and/or students.
• Ability to coordinate and organize meeting and/or special events.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG). The Board of Regents prohibits discrimination on the basis of an individuals age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from the participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any USG program or activity because of the individuals protected status; nor shall any individual be given preferential treatment because of the individuals protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

Other Information

This is a supervisory position.

This position has financial responsibilities.

This position will not be required to drive.

This role is not considered a position of trust.

This position does not require a purchasing card (P-Card).

This position will not travel.

This position does not require security clearance.

Background Check

• Criminal Background Check