Office Coordinator - Boston, MA

Office Coordinator - Boston, MA

We are seeking candidates for an Office Coordinator position with a highly successful law firm located in Boston, MA. The Office Coordinator will serve as the central operational support for the office, ensuring a professional, well-maintained workplace while providing administrative and facilities assistance to attorneys and staff. The ideal candidate is highly organized, service-oriented, proactive, and comfortable managing a variety of responsibilities in a fast-paced legal environment.

This is a 3+ month contract position that will pay $30-33/hr (depending on experience) within a 40-hour workweek. This position supports an onsite (5 days per week) in their Boston office. 

Responsibilities:

• Oversee the day-to-day operations, appearance, and functionality of the office, including workspaces, conference rooms, common areas, kitchens, and supply rooms.

• Coordinate facilities management by partnering with building management, vendors, and service providers, while handling maintenance requests and equipment servicing.

• Prepare and onboard new hires by setting up workstations, technology, and office supplies prior to their start date.

• Serve as a professional first point of contact for visitors and provide backup support for reception and general administrative functions.

• Assist with internal meetings, office events, and special projects, including logistics, setup, and breakdown.

• Prepare and distribute the weekly office newsletter and provide ongoing operational support to attorneys and staff.

• Manage office inventory, supply ordering, catering coordination, deliveries, and vendor relationships to ensure smooth office operations.

• Process invoices and expense documentation while maintaining organized records and timely submissions.

• Maintain office cleanliness and organization through regular inspections and coordination of cleaning services.

Qualifications:

• Bachelor’s degree in related field is required. 

• 3-4+ years of experience in office operations, facilities coordination, workplace services, hospitality, or administrative support, preferably within a professional services or legal environment.

• Highly organized and detail-oriented with strong problem-solving skills and the ability to manage multiple priorities independently.

• Professional, customer-service-focused demeanor with excellent communication skills and the ability to interact effectively with attorneys, staff, visitors, vendors, and building management.

• Proficient in Microsoft Office 365 and general document and file management systems.

• Experience with expense management platforms such as Emburse or ChromeRiver is preferred.

• Flexible and adaptable, with the ability to work overtime as needed to support office operations.

If you are interested in learning more about this opportunity, please email your resume to Olivia at ociviello@daleyaa.com. 

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