Office Coordinator

Ultimate Staffing is currently assisting our client in the Alpharetta, GA area in seeking a professional and highly organized Office Coordinator to support daily office operations and provide administrative support to internal teams and leadership. This role is integral to maintaining efficient office functions, ensuring a professional work environment, and supporting business operations.

*Fully onsite in Alpharetta, GA

*Contract to potential hire opportunity

*Pay ranges $25-$28

Responsibilities

• Provide comprehensive administrative and office support to ensure efficient day-to-day operations
• Serve as the primary point of contact for office visitors, managing front-desk reception and inquiries
• Coordinate office services and vendor relationships, including supply ordering, service monitoring, and invoice reconciliation
• Maintain organization and readiness of conference rooms, common areas, storage spaces, and kitchen areas
• Assist with scheduling and coordination of internal meetings, cross-functional meetings, and board meetings
• Prepare meeting rooms, coordinate logistics, and support documentation as needed
• Provide backup administrative support to Executive Assistants during scheduled absences
• Support office expansions, relocations, or buildouts through logistical coordination and vendor communication
• Uphold a professional, organized, and compliant office environment consistent with corporate standards

Qualifications

• Associate degree, Bachelor's degree, or equivalent administrative experience
• 2-5+ years of experience in an administrative assistant or office administration role
• Proficiency in Microsoft Office and Google Workspace applications
• Strong organizational skills with a high level of accuracy and attention to detail
• Professional written and verbal communication skills, with experience interacting with senior leadership and external partners
• Demonstrated ability to manage multiple priorities and meet deadlines with minimal supervision
• Strong problem-solving and follow-through skills
• Experience coordinating with vendors and supporting budget or invoice management
• Ability to handle confidential information with discretion
• Adaptability and professionalism in a fast-paced corporate environment

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.