OFFICE CLERK

Revised 03/17/2025 JOB DESCRIPTION Puyallup School District PAEOP Level A

Office Clerk _________

Purpose Statement: This position is responsible for providing secretarial and clerical support to the office and staff in elementary/secondary schools. This person may greet parents and students, processes records for students who are entering or leaving the school and perform a variety of other clerical duties.

Essential Functions include: Answers the telephone; provides information or routes caller to appropriate staff member; takes messages. Greets visitors to the office; provides assistance and information; promotes effective public relations with parents and general public. Composes correspondence, bulletins, newsletters, lists and forms; provides clerical assistance to teachers and other staff members. Provides back-up and peak-load assistance to office manager; covers office during breaks, lunches, and in the absence of office manager. Other Job Functions may include: Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities. Assists nurses and health assistants with basic first aid and student care, as needed. Assists in supervising students sent to office; assists in monitoring and correcting student behavior. Inventories supplies; troubleshoots minor malfunctions in office equipment. Performs other related duties as assigned. Prepares a variety of student reports; updates and maintains student records. Receives, opens, and distributes incoming mail; prepares items for outgoing mail.

Minimum Qualifications: Education High school graduation or equivalent

Knowledge and Skills Required Knowledge, Skills, Abilities: Position requires basic verbal communication skills are used to relay general information. Basic writing skills required, using proper English and good grammar (e.g., conveying information primarily for personal use) Passing score on basic skills test required Basic single-step calculations required (e.g., addition, subtraction, multiplication, division) Basic knowledge of software applications required (e.g., letter writing, email, data entry, flyers/eflyers, facility use, website updates, queries)

Responsibility Limited collaboration required. Courtesy/tact required to exchanging basic information. Revised 03/17/2025 Minimal/No independent decision making required, position is typically given all tasks and direction from others. Duties require use of ordinary discretion in sharing general information with those outside the work group (e.g., address, phone numbers, student lists, student medication, parenting plans)

Working Conditions Position has limited/no expectation of regular interruptions of primary work responsibilities. Position may assist Nurses and Health Assistants with basic first aid and student care, as needed. Position requires regular physical exertion associated with an office environment.

Licenses/Special Requirements: Criminal Justice fingerprint clearance. Must pass district clerical testing, and additional testing upon interview. First Aid/CPR/AED Required with 45 days of employment and while in the position.