Office Clerk

PLAIN LOCAL SCHOOLS

JOB DESCRIPTION

OFFICE CLERK

QUALIFICATIONS:    

*High School diploma or equivalent

*Training as a clerk secretary or willingness

   to be trained as such  

*Experience working with students in

   an authoritative role

*Such alternatives to the above as the Board may

   find necessary

EMPLOYMENT TERMS:  Salary and work year to be

   established by the Board

REPORTS TO:  Administrator /Supervisor

   (Such as Principal, Assistant Principal, Supervisor)

SUPERVISES:  Student Workers

JOB GOAL:  Work as part of a team in providing

     a courteous, efficient, safe and rewarding educational

     environment for all students

EVALUATION:  Performance of this job will be

     evaluated in accordance with the Board’s policy on

     Evaluation of Classified Personnel

PERFORMANCE RESPOSIBILIIES:      

*Operate the switchboard and other communication systems,

   when assigned, in an efficient manner, giving courteous

   and prompt assistance to callers

*Maintain the work area in a clean, orderly, and

  functional manner

*Compile, copy, collate and bind printed materials as directed

*Maintain the confidentiality of student and staff records and behavior 

*Understand and utilize technology available, along with

  all necessary office equipment(calculators, copiers, fax machines, etc.)

*Maintain all records of the office including all bookkeeping

  that may be required 

*Greet visitors and persons entering the building in a friendly

  manner; show same attitude to fellow employees, and

  always look for ways to assist the team 

*Answer telephones, relay messages, transfer calls,

  manage communications to appropriate individuals, and

  deal with all fellow staff members in a professional

  and personable manner 

*Manage mail and other deliveries as required,

  both receipt (sorting & distribution) and disbursement,

  making sure necessary supplies are on hand

*Process all forms/information and submit to central office

 on a timely basis  

*Assist substitutes with assignments, information,

  and needed supplies

*Make copies, produce reports and create documents

  for others as needed

*Take responsibility for bulletin boards in office; post

  schedules and menus

*Support administrator with all facets of the office by

  being punctual, staying on task, and always striving for

  professional growth 

*Assist administrator/supervisor with programs such as

  banquets, honors programs, etc.

*Enter and maintain accurate information on EMIS

  system or other data management systems

*Provide assistance to staff and students that may include

 occasional exposure to blood and bodily fluid

*Provide assistance to staff and students that may

  include occasional interaction among unruly children

*Organize, secure and distribute student medications

  as per administrative direction and policy

*Comply with all Plain Local Board of Education

  policies and procedures

*Perform other duties as directed