| Location | Greenwich, CT |
We are seeking a reliable, responsible, and detail-oriented Personal & Company Support Assistant to join our team. This individual will play a vital role in supporting the smooth day-to-day operations of both personal and professional matters. The position involves a combination of administrative support, running errands, driving and transporting employees or clients, and maintaining company vehicles. The ideal candidate will be dependable, organized, trustworthy, and capable of handling a variety of tasks with discretion and professionalism.
This is a dynamic position that requires flexibility, excellent communication skills, and a service-oriented mindset. The Support Assistant will often represent the company during transportation and errands, making punctuality, courtesy, and professionalism essential qualities.
Safely operate company vehicles to transport executives, staff, or guests to meetings, appointments, airports, and events.
Plan efficient routes, considering traffic, time, and safety.
Ensure passengers are comfortable and their needs are met during travel.
Maintain a professional appearance and demeanor while representing the company on the road.
Assist with loading and unloading luggage, packages, or materials as needed.
Perform regular inspections of company vehicles to ensure they are in safe operating condition.
Coordinate scheduled maintenance, servicing, and repairs.
Keep vehicles clean (interior and exterior) and stocked with essentials (water, first aid kit, etc.).
Maintain accurate mileage logs, fuel receipts, and service records.
Report any mechanical issues promptly to management.
Complete a wide variety of errands, such as collecting mail, picking up supplies, delivering documents, or shopping for office/personal needs.
Assist in coordinating purchases, drop-offs, and pick-ups on behalf of the company.
Support day-to-day office and personal tasks to reduce workload for executives and team members.
Manage light administrative duties, such as scheduling appointments, filing receipts, and recording expenses related to errands or vehicle use.
Assist with event logistics, including transporting materials or setting up venues.
Deliver and collect confidential documents with discretion and reliability.
Provide support for hospitality needs, such as welcoming guests or ensuring transportation runs smoothly during company functions.
Support executives with personal assistance tasks as required, maintaining a high level of confidentiality.
Education: High school diploma or equivalent required. Additional training in driving, logistics, or administration preferred.
Experience: Prior experience as a driver, courier, or personal assistant is highly desirable. Experience in customer service or hospitality is also an advantage.
Licensing: Valid driver’s license with a clean driving record is mandatory.
Skills:
Strong organizational and time management skills.
Ability to multitask and adapt quickly to changing priorities.
Excellent communication and interpersonal abilities.
Strong sense of responsibility and confidentiality.
Basic knowledge of vehicle care and maintenance.
Comfort with using navigation systems and basic office technology.
Dependable: Always punctual and trustworthy, with the ability to meet deadlines.
Professional: Maintains composure and a positive attitude in all situations.
Discreet: Handles sensitive information with the highest level of confidentiality.
Service-Oriented: Anticipates needs and ensures the comfort and satisfaction of executives, staff, and guests.
Adaptable: Willing to take on varied responsibilities and flexible with scheduling.
The role may require flexible working hours, including evenings, weekends, or holidays, depending on the needs of the company and executives.
Tasks may vary daily, requiring the ability to adapt to different responsibilities.
Regular local travel will be required, with occasional longer-distance trips.
Physical demands may include lifting packages, luggage, or office supplies up to 30 lbs.
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