Job Summary:
Manage physical office build-out projects from initiation through occupancy readiness. The role will coordinate
construction, facilities, workplace technology, security, procurement, vendors, and internal stakeholders to deliver
offices that are safe, functional, technically ready, and completed to agreed scope and schedule.
Key Responsibilities
- Develop and manage end-to-end build-out plans covering design, permits, construction, procurement, technology
installation, testing, move readiness, and handover.
- Coordinate architects, general contractors, specialty vendors, landlords, facilities, IT, network, AV, physical security,
procurement, finance, and business stakeholders.
- Manage scope, schedule, budget tracking, vendor deliverables, contracts, change requests, dependencies, and issue
resolution.
- Lead site readiness reviews, construction progress meetings, punch-list management, commissioning, and occupancy
readiness checkpoints.
- Coordinate network, Wi-Fi, AV, meeting rooms, access control, cabling, endpoint staging, and workplace technology
readiness.
- Maintain project documentation, action logs, risk registers, status reports, decisions, and stakeholder communications.
- Ensure safety, quality, compliance, handover documentation, warranties, asset records, and operational ownership are
addressed.
Required Skills and Experience
- 5+ years of project management experience in office build-outs, commercial construction, facilities, real estate, or workplace
delivery.
- Demonstrated experience managing contractors, vendors, construction schedules, budgets, dependencies, and site
acceptance.
- Working knowledge of office construction phases, procurement, permitting, inspections, commissioning, and occupancy
readiness.
- Ability to coordinate workplace technology, network, AV, security, and facilities workstreams.
- Strong vendor management, negotiation, issue resolution, and stakeholder communication skills.
- Ability to travel to project sites when required and work effectively with teams in US time zones.
Preferred Qualifications
- Working knowledge of Jira for project tracking and cross-functional coordination.
- Experience delivering technology-intensive office environments or multiple concurrent sites.
- PMP, construction-management, facilities-management, or related certification.
- Experience with EST-based vendors and stakeholders.
Critical Competencies
- Build-Out Delivery
- Vendor Management
- Schedule Control
- Budget Awareness
- Site Readiness
- Quality Focus
Stakeholder Alignment
Issue Resolution
Success Measures
- Office sites achieve construction, technology, safety, and occupancy readiness by the approved target dates.
- Vendor deliverables, changes, risks, and costs are visible and actively managed.
- Handover documentation, punch-list closure, warranties, and operational ownership are complete.
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