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Department of Health and Human Services (DHHS)
Opening Date: April 15, 2026
Closing Date: April 29, 2026
Job Class Code: 6542
Grade: 13
Salary: $17.73 - $25.53 per hour*
*This is inclusive of 2.5% recruitment & Retention stipend
Position Number: 02000-1403
Location: Portland
Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.
Core Responsibilities:
This position provides administrative support by performing complex, varied tasks. Responsibilities include, but are not limited to:
Troubleshooting equipment and advising others requesting technical assistance;
Assessing the facility, determining conditions, detecting problems, and correcting and/or contacting the appropriate entity to take action, as authorized;
Processing outgoing and incoming mail daily;
Inventorying, procuring and restocking office supplies and equipment;
Acting as the back-up for receptionist(s);
Other tasks, as assigned, within the job classification.
Minimum Qualifications:
Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.
The background of well-qualified candidate will demonstrate experience in the following areas:
Skilled in the use of standard workplace equipment and applications (MS Word, EXCEL, Outlook, SharePoint, etc.).
Prior experience performing a broad range of administrative duties.
Prior experience working with customer service which involves direct face-to-face contact with clients.
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Agency information:
The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.
District Operations is a statewide unit within the DHHS Division of Facilities Management that coordinates facilities operations, performs diverse administrative functions and provides clerical support services to the Department. This recruitment is being conducted for a current vacancy located in Portland. This position will occasionally provide coverage to the Biddeford and Sanford District Offices.
Application Information:
For questions about this position, please contact Andrea Ray, Business Manager at 207-822-2144, or by email at email at andrea.ray@maine.gov
Please submit all documents or files in PDF or Word format.
To request a paper application, please contact Mandy.Hernandez@Maine.gov
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
Work-Life Fit - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.