Job Summary
The Office Assistant provides general administrative and clerical support to the office team on a part-time basis. This role helps ensure smooth day-to-day office operations by assisting with filing, data entry, correspondence, and front-desk coverage, while maintaining a professional and welcoming environment.
Key Responsibilities
- Greet visitors, answer phones, and direct inquiries to the appropriate personnel
- Perform general clerical duties including filing, scanning, and data entry
- Assist with preparing, organizing, and distributing correspondence and reports
- Maintain office supply inventory and place orders as needed
- Support scheduling of meetings, appointments, and travel arrangements as requested
- Help process incoming and outgoing mail and packages
- Assist with basic recordkeeping and data entry into company systems
- Maintain a clean, organized, professional office and reception area
- Provide backup administrative support to other office staff during busy periods or absences
- Perform other duties as assigned
Required Qualifications
- High school diploma or equivalent
- Basic proficiency with Microsoft Office (Word, Excel, Outlook)
- Strong attention to detail and accuracy
- Good written and verbal communication skills
- Ability to maintain confidentiality of sensitive information
Preferred Qualifications
- Prior experience in an office or administrative support role
- Familiarity with general office equipment (copiers, scanners, multi-line phones)
- Experience with data entry or basic recordkeeping systems
- Ability to multitask and prioritize in a fast-paced environment
Compensation & Benefits
- Flexible part-time schedule
Work Environment / Schedule
This position works in an office setting within a manufacturing facility. The role primarily involves sitting at a desk and using a computer, with occasional movement throughout the office and plant areas. Schedule is part-time with flexible hours to be determined based on office needs; typically 20 hours per week.
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