Office Assistant
Job Summary
We are seeking a detail-oriented, organized, and dependable Office Assistant to support our team with daily administrative and clerical responsibilities. The ideal candidate will have strong communication skills, excellent attention to detail, and a proactive approach to solving problems.
This position plays an important role in maintaining an organized office and supporting the smooth and efficient operation of our business.
Duties and Responsibilities
- Perform general clerical duties, including filing, data entry, scanning, and document preparation.
- Answer incoming telephone calls, direct inquiries to the appropriate team members, and take accurate messages.
- Prepare and process customer invoices using QuickBooks.
- Use Google Workspace and Microsoft Office to create documents, maintain schedules, organize files, and communicate with team members.
- Assist with maintaining accurate customer, vendor, and company records.
- Support management and other team members with administrative tasks as needed.
- Maintain an organized and professional office environment.
- Complete assigned tasks accurately and within established deadlines.
- Help identify and resolve routine administrative issues.
Qualifications
- Previous experience in an administrative or office-support position is preferred.
- Experience preparing invoices using QuickBooks is strongly preferred.
- Proficiency with Microsoft Office and Google Workspace.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Ability to manage multiple assignments and changing priorities.
- Strong attention to detail and commitment to accuracy.
- Ability to work independently and collaboratively as part of a team.
- Dependable, professional, and willing to take initiative.
- Bilingual in English and Spanish is a plus.
- Must be dependable.
Full and part-time positions available.