Office Assistant/Receptionist

We are looking for a competent office assistant/receptionist to assist in the organization and running of the daily administrative operations of the company. Answering the company telephone at all times. Ideally working from home and office.

This candidate must be hardworking, professional and able to perform a variety of office support tasks and work diligently.

This person will be comfortable working with a high degree of attention to detail and discretion, as well as incorporating new and effective ways to achieve better results.

Responsibilities

Organize the office and assist associates in a manner that optimizes procedures.

Sort and distribute communications in a timely manner

Create and maintain records ensuring accuracy and validity of information

Schedule and plan meetings and appointments

Monitor supply levels and manage supply shortages

Resolve office operational issues and respond to requests or problems.

Coordinate with other departments to ensure compliance with established policies

Maintain trusting relationships with vendors, customers, and colleagues

Answering the office phone

Skills

Proven experience as a back-office assistant, office assistant, or in another relevant administrative role

Basic computer skills

Working knowledge of office equipment

Thorough knowledge of office management procedures

Excellent organizational and time management skills

Analytical skills and problem solving skills