Office Assistant/Receptionist
Alexander Early College
Part-time position(approximately 15 hours per week)
The employee will oversee the school entrance in the morning and assist the students and staff
Requirements
- Associate degree or equivalent and related experience in office administration preferred
- Strong computer skills
- Strong communication and organization skills
- Ability to troubleshoot problems
Duties and Responsibilities
- Answer phone calls, distribute mail, make copies, create bulletin boards, and other office-related tasks
- Oversee and monitor the school entrance area
- Operate a variety of office equipment
- Perform other related work as required by the immediate supervisor
Essential Job Functions
- Communicate in a positive manner, both effectively and efficiently in a variety of technical or professional languages
- Answer incoming phone calls
- Record and deliver information and follow oral and written instructions
- Communicate via phone, text, and computer
- Maintain confidentiality at all times
- Maintain school entrance areas to ensure school safety protocols are followed
Knowledge, Skills and Abilities
- Ability to remain calm under trying and/or emergency circumstances
- Ability to follow oral and written directions
- Ability to be flexible and adaptable in a variety of situations
- Ability to read and prepare a variety of correspondence, reports, forms, statements, etc. using prescribed formats and correct use of grammar, spelling and punctuation
- Ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts and draw conclusions
- Knowledge of office practices and procedures
- Ability to type accurately at a moderate rate of speed
- Ability to work independently with little guidance
- Ability to prioritize, perform multiple tasks and work with frequent interruptions
Physical Requirements
- Be able to move safely in an office environment
- Be able to lift and/or move up to 20 pounds
- Be able to talk and hear ideas by means of spoken word
The preceding job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of an employee in this job.