Office Assistant

Work Schedule: Hybrid
Pay: $17.37–$19.00/hour, depending on experience

Position Summary

We are seeking a detail-oriented and dependable Office Assistant to support the administrative operations of a busy medical practice. This hybrid position focuses on data entry, document management, patient communication, and maintaining accurate electronic medical records.

The ideal candidate is highly organized, comfortable navigating multiple computer systems, and able to work efficiently with minimal supervision.

Key Responsibilities

• Monitor and manage internal fax queues, ensuring documents are processed and routed appropriately.

• Perform accurate data entry and maintain electronic patient records.

• Upload, scan, and transfer documents between electronic systems and EMR platforms.

• Make outbound reminder calls to patients regarding outstanding orders and testing.

• Process medical records, lab results, diagnostic reports, and other clinical documentation.

• Route documentation to appropriate providers for review.

• Assist with closing out orders and attaching supporting documentation to patient charts.

• Maintain organized and accurate electronic files.

• Communicate effectively with patients, providers, and internal staff.

• Perform additional administrative duties as assigned.

Qualifications

• Previous administrative, clerical, or medical office experience preferred.

• Experience with electronic medical records (EMR) systems is a plus.

• Strong data entry and computer skills.

• Excellent attention to detail and organizational abilities.

• Ability to work independently and manage multiple priorities.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office and other computer applications.

• Knowledge of medical terminology preferred.

• Understanding of HIPAA and patient confidentiality requirements.

Ideal Candidate

A reliable, self-motivated individual who enjoys administrative work, is comfortable with repetitive data entry and document processing, and can stay organized and productive in a hybrid work environment.