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Office Assistant

Valence

  • Grove, Oklahoma
  • 28 days ago

    Highlights

    Welcomes visitors by greeting them, in person or on the phone; answering or referring inquiries or take message and email when needed. Directs visitors to the appropriate company personnel; making sure all visitors, contractors and customers entering the.

    Numbers & Facts

    LocationGrove, Oklahoma

    Description

    • Welcomes visitors by greeting them, in person or on the phone; answering or referring inquiries or take message and email when needed.
    • Directs visitors to the appropriate company personnel; making sure all visitors, contractors and customers entering the
      building sign in and are given badges.
    • Maintains safe and clean reception area & conference room by complying with procedures, rules, and guidelines.
      Respects confidentiality in discussing participant/consumer, staff, volunteers and organizational
      matters.
    • Orders non-Purchase Order items and meals when needed
    • Review weekly UPS and FedEx invoices 
    • Ensure invoices received by mail are processed correctly
    • Sort and distribute mail to appropriate departments.
    • Schedules conference rooms for meetings, visitors, and interviews.
    • Prepare documents to be scanned by removing staples, paper clips, etc.
    • Scan documents into electronic database as directed by the company.
    • Ensure the scanned documents are legible before submitting them in the electronic database.
    • Report any maintenance or repairs needed on the copiers/printers/scanners to the appropriate outsourced company.
    • Perform other duties as assigned.

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