Office Assistant

JOB

DESCRIPTION

Office

Assistant

Purpose Statement The job of Office Assistant is done for the purpose/s of providing general clerical support to assigned areas; communicating general information to staff

and

the

public;

processing

information

in

compliance

with

financial,

legal

and

administrative

requirements;

and

assisting

other

office

personnel.

Essential Functions

Distributes

mail,

supplies,

messages,

keys,

etc.

for

the

purpose

of

disseminating

materials

to

appropriate

parties.

Maintains

a

variety

of

files,

documents

and/or

records

(e.g.

Reports,

logs,

databases,

agreements,

warranty

information,

permits,

etc.)

for

the

purpose

of

documenting

and/or

providing

reliable

information.

Monitors

students

for

the

purpose

of

providing

a

safe

environment

for

students.

Performs

record

keeping

and

clerical

functions

(e.g.

copying,

faxing,

filing,

scheduling,

reports,

etc.)

For

the

purpose

of

supporting

assigned

administrators

and/or

site

personnel.

Prepares

written

materials

(e.g.

reports,

memos,

letters,

referrals,

attendance,

grades,

work

orders,

purchase

orders,

time

slips,

receipts,

phone

messages,

logs,

directories,

etc.)

for

the

purpose

of

conveying

information

regarding

school

and/or

district

activities

and

procedures.

Processes

documents

and

materials

(e.g.

supplies,

inventory

records,

professional

growth

requests,

enrollment,

files,

attendance

records,

referrals,

receipts,

work

orders,

test

scores,

test

kits,

etc.)

For

the

purpose

of

providing

documentation,

disseminating

information

and/or

accepting

payment

for

services

and

material

in

compliance

with

program

objectives

and

of

ensuring

compliance

with

District,

State,

or

Federal

regulations.

Research

discrepancies

of

information

and/or

documentation

(e.g.

Current

practices,

policies,

etc.)

For

the

purpose

of

ensuring

accuracy

and

adherence

to

procedures

prior

to

processing.

Responds

to

inquiries

from

students,

staff,

and/or

the

public

for

the

purpose

of

providing

information

and/or

directions

as

requested.

Supports

assigned

administrative

personnel

for

the

purpose

of

providing

assistance

with

their

administrative

functions.

Other Functions

Assists

other

personnel

for

the

purpose

of

supporting

them

in

the

completion

of

their

work

activities.

Attends

meetings

for

the

purpose

of

conveying

and/or

gathering

information

required

to

perform

functions.

Maintains

inventory

of

office

supplies

and

material

for

the

purpose

of

ensuring

the

availability

as

required.

Job

Requirements

Mental Requirements Learning Development- Level B Sufficient to read and write technical information and instructions, perform basic arithmetic calculations, understand

commonly

used

procedures

and

methods,

or

operate

equipment

that

requires

some

training.

Learning

development

is

equivalent

to

completion

of

a

high

school

curriculum. Problem Solving - Level 1 Work situations are routine and regularly recurring, requiring attention and concentration, but limited discretion, consideration,

and

planning

to

adequately

respond

and

carry

out

work

activities.

Physical Requirements Physical Skill - Level A Basic level of learned physical skill is required. No special coordination beyond that used for normal mobility and handling of everyday

objects

and

materials

is

needed

to

perform

the

job

satisfactorily. Physical Effort - Level 1 Minimal physical exertion is required. Most job time is spent sitting with occasional walking. Occasional lifting, guiding, and carrying

of

lightweight

materials

or

equipment.

Social Requirements Human Relations Skill- Level A Job requires ordinary conversational skills and courtesy to exchange Routine information, provide routine assistance,

and/or

help

maintain

harmony

among

work

associates. Scope of Contacts - Level 1 The important job contacts are with peers in the immediate work group and immediate supervisor. Occasional contact with

individuals

outside

the

organization

may

occur.

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Work Environment Performance Environment - Level A Changes in environments, work pressure, disturbances of work flow, and irregularities in work schedule are infrequent. Physical Working Conditions - Level 1 Generally good working conditions. Little or no exposure to extremes in noise, temperature, etc. little or no exposure

to

safety

or

health

hazards.

Accountability Level of Accountability -Level B Responsible for producing journey-level work output on an independent basis subject to supervisory direction and review. Organizational Impact - Level 1 Work results impact the immediate work section with little effect beyond. Responsible for results or services that facilitate

the

work

of

others

in

a

specific

work

group.

Experience, Education, and Certifications Experience: Job related experience with increasing levels of responsibility is desired. Education: High School diploma or equivalent. Certifications/Clearances: Must possess a valid Arizona DPS Level One IVP Fingerprint Clearance Card while employed. Compensation Details FLSA Status: Non Exempt Pay Schedule: Hourly - Grade 106 Work Calendar: Support 9 Month

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Mar 13, 2024