OFFICE ASSISTANT

Posting Details

Position Information

Posting Number SRGV9099 Working Title OFFICE ASSISTANT Number of Vacancies 1 Location Brownsville, Texas Department College of Education and P-16 Integration / Counseling FTE 1.0 FLSA Non-Exempt Scope of Job

To perform clerical duties for a department. Responsible for the performance of clerical, typing and data entry duties.

Description of Duties

• Performs clerical duties requiring some discretion and/or independent judgment.
• Maintains office supply inventory.
• Performs data entry, deletion and updates
• Engages in various records keeping, posting, filing and sorting of departmental records.
• Prepares departmental reports.
• Determines work priority.
• Opens mail, sorts and routes correspondence or forms.
• Issues equipment, records, receipts or supplies.
• Assists with and collects data and prepares material for periodic reports, surveys or publications.
• Replaces senior clerical personnel on vacation or temporary leave.
• Acts a receptionist answering routine questions and referring more complex inquiries to appropriate administrators.
• May perform other duties as assigned.

Supervision Received

Direct supervision on complex and unusual assignments.

Supervision Given

May supervise assigned support staff including student employees and temporary direct wage employees.

Required Education

High school diploma or GED.

Preferred Education

Associates degree.

Licenses/Certifications

None.

Required Experience

One (1) year of clerical experience in an office setting.

Preferred Experience

None.

Equipment

Knowledge of use of personal computer, word processing, spreadsheet, and database software. Standard office equipment.

Working Conditions

Needs to be able to successfully perform all required duties. Work is performed primarily in a general office environment. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The role includes availability for work beyond regular office hours, including evenings and weekends, as needed. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley.

Other

Must have excellent interpersonal, organizational, and communication skills.

Physical Capabilities

N/A

Employment Category Full-Time Minimum Salary Commensurate with Experience Posted Salary Commensurate with Experience Position Available Date 08/26/2026 Grant Funded Position No If Yes, Provide Grant Expiration Date

Posting Detail Information

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

Date of Birth

Gender

• Ethnicity/Race

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.

If you have any questions, please do not hesitate to contact us at (956) 665-2451 and/or careers@utrgv.edu.

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of Human Resources.

Quick Link https://careers.utrgv.edu/postings/52210

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you a current UTRGV employee?

• Yes

• No

• • Are you now, or previously, employed by The University of Texas System or any of its institutions?

• Yes - I currently am employed by the UT System or its institutions

• Yes - I have previously been employed by the UT System or its institutions

• No - I have never been employed by the UT System or its institutions

• • Please select your highest level of completed education.

• 6th grade education

• 10th grade education

• High School Diploma or GED

• Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours

• Bachelors Degree from an accredited university

• Masters Degree from an accredited university

• Ph. D. or other terminal degree from an accredited university

• None of the above

• • Please provide the field of study for your education:

(Open Ended Question)

• • Please indicate the number of years of work experience you have directly related to the position in which you are applying for:

• Less than 1 year

• 1 year

• 2 years

• 3 years

• 4 years

• 5 years

• 6 years

• 7 years

• 8 years

• 9 years

• 10 years

• Over 10 years

• • Do you meet the minimum requirements for this position?

• Yes

• No

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter/Letter of Application
• Curriculum Vitae
• Unofficial Transcripts
• Reference Letter 1
• Reference Letter 2
• Reference Letter 3
• Certifications and Licenses
• Training Certificates
• Other Document
• List of 3 References
• Unofficial Transcripts 2
• Unofficial Transcripts 3
• Letter of Interest
• Unofficial Graduate Transcripts
• Additional Document