***Please note this is not a remote position!
Location: Lakewood NJ
Position Overview:
We are seeking a reliable and highly organized Office Assistant to handle a variety of office support tasks. This position plays a critical role in ensuring smooth and efficient office operations, contributing to a productive work environment. The ideal candidate will possess excellent communication skills, a positive attitude, and the ability to manage multiple tasks with precision. Experience in Commercial Real Estate, lead generation, scheduling, and letter campaigns is highly desirable. A basic understanding of bookkeeping to assist with accounts payable/receivable, bank reconciliation, and financial reporting is also required. This is an exciting opportunity to work in a collaborative environment where your expertise will make a significant impact.
Responsibilities:
- Greet clients, visitors, and tenants in a professional, friendly manner.
- Answer and direct phone calls, take messages, and assist with general inquiries.
- Handle scheduling and calendar management for meetings, appointments, and property viewings.
- Perform general office duties such as photocopying, filing, faxing, and scanning documents.
- Maintain confidentiality of sensitive information, including financial records and tenant data.
- Conduct market research and compile data for commercial and residential real estate properties
- Prepare and mail out letter campaigns and post cards.
- Help with office management and mail distribution.
- Assist with accounts payable and receivable.
- Reconcile bank and credit card statements to ensure accuracy.
- Process payroll and maintain employee records.
- Prepare monthly, quarterly, and annual financial reports.
- Ensure compliance with financial regulations and company policies.
- Collaborate with team members to streamline financial processes and improve efficiency.
Qualifications:
- Previous experience in an office assistant role, preferably in a bookkeeping and/or real estate environment.
- Proficiency in QuickBooks software (both Desktop and Online).
- Strong knowledge of Microsoft Excel and Word.
- Excellent attention to detail and accuracy.
- Strong organizational and time management skills.
- Ability to multitask and prioritize competing demands to ensure timely task completion.
- Ability to work independently as well as part of a team.
- Excellent communication and interpersonal skills.