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Office and Facilities Coordinator

COX CORPORATE SERVICES INC.

DRAPER, UT

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JOB DETAILS
SKILLS
Administrative Skills, Billing, Budgeting, Business Operations, Calendar Management, Capital Expenditure (CAPEX), Communication Skills, Conference Management, Contract Requirements, Custodial Services, Customer Support/Service, Delivery Driving, Delivery Management, Detail Oriented, Electrical Engineering, Facilities Management, Furniture, Identify Issues, Lead Generation, Leadership, Leasing, Microsoft Product Family, Multitasking, Needs Assessment, Onboarding, Operational Expenditure (OPEX), Operations Management, Order Management, Organizational Skills, Problem Solving Skills, Property Management, Service Delivery, System Operations, Systems Administration/Management, Time Management, Vendor/Supplier Evaluation, Vendor/Supplier Management, Workplace Issues
LOCATION
DRAPER, UT
POSTED
1 day ago
The Office and Facilities Coordinator is a full-time, onsite role responsible for facilities operations, workplace experience, and office coordination within the company's leased office space at the Draper, Utah location.   This role serves as the primary onsite point of contact for internal stakeholders, vendors, and building management as it pertains to the company's occupied premises only. The position ensures operational continuity, timely issue resolution, strong vendor management, and a positive employee experience through a highly visible onsite presence.   Core Responsibilities   Daily / High Frequency Responsibilities   * Maintain a strong on-site presence to proactively support employee experience, identify operational needs, and ensure timely resolution of facility-related issues and initiatives. * Lead routine inspections of company-occupied spaces * Coordinate with property management to address building system issues impacting leased spaces, ensuring timely resolution and minimal disruption to operations * Oversee the lifecycle, maintenance, and performance of furniture, fixtures, and equipment (FFandE) to support a functional and well-maintained workplace environment * Manage breakroom operations to ensure consistent availability, functionality, and quality of amenities that support employee experience * Ensure availability and organization of workplace support resources, including print room supplies and shared equipment * Manage janitorial service delivery, ensuring vendor performance aligns with company standards and contributes to a clean and well-maintained workplace   Weekly / As Needed Responsibilities   * Manage mechanical and electrical systems in conjunction with landlord to ensure proactive upkeep and compliance. * Proactively communicate challenges to management with recommend solutions * Coordinate vendor onboarding, escorts, and onsite walkthroughs * Execute event setup, takedown, and operations * Active member of the Cultural and Wellness Committee * Coordinate employee and guest access badges as required for company areas * Receive and coordinate delivery of FedEx/UPS and secure company shipments * Coordinate space planning initiatives within the leased footprint; arrange and facilitate office moves * Schedule conference rooms and office needs for leadership visits and group meetings   Business Operations and Administrative Responsibilities   * Ensure effective operation of facility systems by managing work orders, coordinating vendors, overseeing invoicing processes, and supporting on-site guests at the office * Manage capital and operating expense projects related to company space.Host quarterly business reviews with vendors to ensure contractual obligations are met   Required Qualifications   * Bachelor's degree in a related discipline. The right candidate could also have a different combination, such as 4 years' experience in a related field and no degree. * Requires strong knowledge of Microsoft product suite, Building Management, Work order, budgeting and payment systems * Experience in facilities operations, office coordination, workplace services, or property support Strong organizational skills and attention to details with the ability to manage multiple priorities in an onsite environment * Ability to troubleshoot facilities, technology, and workplace issues * Strong customer service... For full info follow application link.   Cox is an Equal Employment Opportunity employer. All qualified applicants/employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestr y, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.

About the Company

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COX CORPORATE SERVICES INC.