Office and Accounting Assistant

Responsibilities may include receiving and preparing accounts payable invoices, organizing and filing accounting documentation, vendor compliance, assisting with processing payroll, employee onboarding and offboarding, and related tasks. Assist in providing general administrative support to other departments, including travel logistics, general office management, scheduling, meeting coordination, and document preparation.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Vision insurance

Job Summary
We are seeking an Office and Accounting Assistant to join our team. In this role, you will assist the CFO and Office Manager to handle the company’s bills and ensure all invoices are paid in a timely manner and to support the Finance and Operations Department as needed. Responsibilities may include receiving and preparing accounts payable invoices, organizing and filing accounting documentation, vendor compliance, assisting with processing payroll, employee onboarding and offboarding, and related tasks. The ideal candidate is detail-oriented, computer savvy, and has a strong understanding of accounting, payments, and administrative operations.

Responsibilities 

• Account Payable processing
• Match and code invoices to purchase orders, receipts, and supporting documentation
• Assist with weekly AP check runs
• Establish and maintain a good working relationship with vendors, communicates via phone and email
• Assist with processing biweekly payroll
• Process sales and use tax returns
• Perform related office tasks
• Assist in providing general administrative support to other departments, including travel logistics, general office management, scheduling, meeting coordination, and document preparation
• Assist with employee onboarding and offboarding
• Perform other duties as assigned

Qualifications

• Advanced knowledge of Excel and QuickBooks Online
• Familiarity with Microsoft Word, Adobe Acrobat, Google G Suite
• Strong understanding of accounting principles and best practices
• Excellent problem-solving and research skills
• Strong written and verbal communication skills
• Commitment to accuracy and attention to detail