Office Administrator

The ideal candidate is organized, detail-oriented, and able to manage multiple priorities while providing excellent internal customer service in a fast-paced environment. This position is responsible for supporting daily office operations through a variety of administrative, payroll, and accounting support functions.

Office Administrator
West Allis, WI
Long-Term Temporary

TempExperts is seeking an Office Administrator for a growing organization in the West Allis, WI area. This position is responsible for supporting daily office operations through a variety of administrative, payroll, and accounting support functions. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities while providing excellent internal customer service in a fast-paced environment.
Responsibilities:

• Support daily office operations and administrative activities.
• Collect, review, and submit employee timekeeping information for weekly payroll processing.
• Maintain accurate employee and project information within internal systems and databases.
• Assist with invoicing, accounts payable, accounts receivable, and billing support activities.
• Coordinate meetings, prepare agendas, document meeting notes, and track follow-up items.
• Monitor and maintain required safety documentation and administrative records.
• Track incoming and outgoing packages and ensure timely distribution of company materials.
• Maintain accurate filing systems and support document management activities.
• Communicate effectively with internal departments to ensure timely completion of administrative tasks.
• Prepare reports, spreadsheets, and other business documents as requested.
• Maintain confidentiality when handling employee and company information.
• Provide general administrative support and perform additional duties as assigned.

Requirements/Education:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of two years of office administration or administrative support experience.
• Experience in construction, manufacturing, industrial services, or a related industry is preferred.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Experience working with CRM, ERP, or project management systems is preferred.
• Knowledge of basic payroll, invoicing, accounts payable, and accounts receivable processes is a plus.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize multiple assignments and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Self-motivated with a positive attitude and strong customer service skills.

TempExperts is an Equal Opportunity Employer.