Job Title: Office Administrator /Administrative Coordinator
Location: Plano, TX
Job Type: Full-time, in-office
Physical Office Staff Size: 15–20 employees
Role Overview:
We are seeking a reliable, organized, and proactive Office Assistant to support daily administrative operations in a small, fast-paced office. This role is critical in keeping the office running smoothly, supporting leadership, and ensuring a positive environment for employees and visitors
Key Responsibilities:
Office Operations:
- Maintain office supplies, place orders, and manage inventory.
- Coordinate office maintenance, vendors, and service providers.
- Ensure office cleanliness, breakroom supplies, organization, and functionality.
Administrative Support:
- Provide day-to-day support to leadership and team members.
- Manage calendars, schedule meetings, and coordinate logistics.
- Arrange logistics for Customer meetings.
- Handle incoming calls, emails, and general inquiries.
- Assist executives with day-to-day needs/errands.
Front Desk & Coordination:
- Greet visitors and manage front desk activities.
- Handle mail, packages, and courier services.
- Assist with onboarding logistics for new hires.
Finance & Basic HR Support:
- Assist with basic office expense tracking, invoices, and basic bookkeeping tasks.
- Support payroll coordination and timesheet collection as needed.
Project & Miscellaneous Support:
- Assist with small projects, reports, and data entry.
- Coordinate team events, lunches, and internal communications.
- Support ad-hoc requests from management.
- Be able to drive nearby as needed for furnishing and pickup supplies, coffee/food, etc.
Qualifications:
- 1–3 years of administrative or office support experience.
- Strong organizational and multitasking skills.
- Good communication and interpersonal skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.
- Ability to work independently in a small team environment.
Preferred Traits:
- Self-starter with a “figure it out” mindset.
- Detail-oriented and dependable.
- Friendly, professional demeanor.
- Comfortable wearing multiple hats in a small office.
Benefits (Optional to Include):
- Paid time off (PTO).
- Growth opportunities within the company.
- Stable, collaborative work environment.
Desirable - Bilingual (English / Spanish)