Title: Office Administrator/Manager
Location: Merrick, NY
Schedule: Monday – Friday 7:00 AM – 4:00 PM (flexibility available)
Compensation: $65-85K
About This Opportunity
Our client is a family-owned and operated wholesale manufacturing & distribution business specializing in windows and plastics with operations spanning from Maine to Virginia. With the owners beginning succession planning and transitioning responsibilities to the next generation, they are seeking a hands-on Office Administrator/Manager to help support daily operations and provide organizational leadership within a fast-paced environment.
This is a close-knit, office culture where teamwork, adaptability, and initiative are highly valued. The environment can be busy, multi-faceted, and at times chaotic, making this an excellent opportunity for someone who thrives in a dynamic setting and enjoys wearing multiple hats.
Your Contributions
- Oversee daily office operations within a fast-paced family-owned business environment
- Support administrative functions including order entry, customer communication, scheduling, and coordination
- Utilize QuickBooks and internal order entry systems to manage documentation and operational processes
- Assist with workflow coordination across multiple connected office spaces
- Help maintain organization and efficiency in a multi-tasking, high-volume environment
- Coordinate with internal staff, drivers, vendors, and customers as needed
- Take initiative in identifying process improvements and operational support needs
- Assist with managing and delegating responsibilities to office staff as the team expands
- Support ownership and leadership with day-to-day operational and administrative needs
Bringing to the Table
- Prior experience in an Office Manager, Operations, Administrative, or similar leadership support role
- Experience within manufacturing, wholesale distribution, transportation/logistics, or building supply industries is required
- Bilingual in Spanish and English is required
- Proficiency with QuickBooks and order entry systems
- Strong organizational and multitasking skills with the ability to prioritize effectively
- Comfortable working in a small, collaborative, and occasionally hectic office environment
- Strong communication and interpersonal skills
- Self-starter mentality with the ability to take initiative and delegate when necessary
- Ability to adapt and solve problems in a constantly moving environment
Benefits & Incentives
Health Insurance Offered
401(k) with 4% company match
Paid Holidays
Vacation Time
Stable, Long-Term opportunity with Growth Potential within a Family-Run Organization