Administrative Skills, Adobe Product Family, BeOS Operating System, Catering Services, Customer Relations, Detail Oriented, Document Management, Documentation, Event Management, Executive Assistant Skills , Leadership, Logistics Management, Microsoft Excel, Microsoft PowerPoint, Multitasking, Office Management, Operational Support, Operations, Operations Management, Organizational Skills, Partner Sales, Sales, Team Player
A well-established hospitality and event services organization is seeking an Office Administrator/ Event Planner to support daily operations in a fast-paced, client-focused environment. This role reports directly to senior leadership and works closely with both the culinary and sales teams to ensure smooth coordination across all event and office functions.
Location: Hyde Park, MA
Schedule: MondayâFriday, 7:00 AM â 4:00 PM (fully on-site)
Parking: Available on-site
Position Overview:
The Office Administrator will play a key role in supporting day-to-day office operations, acting as the front-facing point of contact while also managing critical event documentation and internal communications. This individual will help ensure alignment across departments by organizing and distributing Banquet Event Orders (BEOs), maintaining event details, and supporting leadership with administrative needs.
Key Responsibilities:
- Manage front desk operations, including greeting guests and handling phone/email communications
- Coordinate and distribute BEOs (Banquet Event Orders) and event-related documentation
- Create and update event details, menus, and client-facing materials
- Run and support BEO and kitchen meetings; attend daily operations meetings
- Maintain organization of office operations, files, and reports
- Partner with sales and kitchen teams to ensure accurate execution of events
- Support leadership with scheduling, reporting, and administrative tasks
- Utilize catering software to manage event logistics and updates
Qualifications:
- Experience as an Office Administrator, Office Manager, or Executive Assistant (hospitality or catering preferred)
- Strong proficiency in Microsoft Excel, Canva, and PowerPoint (Adobe tools a plus)
- Experience with BEOs required
- Familiarity with Total Party Planner (or similar catering software) highly preferred
- Excellent organizational skills and attention to detail
- Ability to multitask and thrive in a fast-paced, team-oriented environment
If you are interested in this role email me at emily.clough@roesseljoy.com