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Office Administrator (Construction)

BrightView

Phoenix, AZ

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JOB DETAILS
SKILLS
Accounting, Accounting Close, Accounts Payable, Accounts Receivable, Administrative Management, Administrative Skills, Billing, Business Administration, Business Support, Cash Management, Cellular Telephone, Communication Skills, Construction, Contract Management, Copying Machines, Corporate Policies, Cross-Functional, Customer Support/Service, Data Entry, Detail Oriented, File Maintenance, Flyers, Identify Issues, Insurance, J D Edwards, Laptop PC, Licensing, Liens, Medications, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Product Family, Microsoft Word, Multilingual, Multitasking, Office Equipment, Operational Improvement, Oracle, Organizational Skills, Payroll Administration, Payroll Software/Services, Presentation/Verbal Skills, Printers, Problem Solving Skills, Process Development, Sarbanes-Oxley Act (SOX), Spanish Language, Team Player, Telephone Skills, Time Management, Writing Skills
LOCATION
Phoenix, AZ
POSTED
30+ days ago
Description


The Best Teams are Created and Maintained Here.


Job Summary


+ The Regional Business Specialist is responsible for providing backup to the Regional Business Administration Manager and interacts with branches and cross-functional teams to handle and manage branch administrative matters.


Duties and Responsibilities:


+ Work with 3-way match process to include the electronic receiving on Delivery tickets - heavy research capabilities required

+ Ensure all invoices are processed in accordance with documented SOX controls

+ Assist with Accounts Payable and/or Accounts Receivable duties as needed in support of branch cash management and vendor administration initiatives

+ Interacting with branches and cross-functional teams on accounts payable matters

+ Work with suppliers to ensure timely collection of required lien releases

+ Ensure payroll is processed according to our Company policy and any problems or questions relating to payroll are resolved or answered

+ Enter data into payroll system accurately and timely - Electronic Time Capture (Passport)

+ Weekly certified payroll/prevailing wage reporting and monthly OCIP reporting

+ Maintain positive relationships with branch offices and company suppliers to ensure accurate and timely Client invoicing/billing

+ Prepare timely month-end closing activities

+ Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service

+ Produce, revise, and send written communication including memos, letters, and flyers

+ Maintain subcontract files ensuring prompt payment and appropriate licensing and insurance

+ Provide customer service to our Vendors to include research and tracking of payment status

+ Answer phones for branch if applicable

+ Run reports as needed/directed by Branch Team Members

+ File (electronically) various types for job and payroll files

+ Work with Electronic Time Capture Program to process payroll as needed

+ Special projects as assigned


Education and Experience:


+ Bachelor’s degree in accounting (preferred)

+ Minimum 2 years of relevant AP experience (3-way match) - REQUIRED

+ 1-3 years Construction AP experience (preferred)

+ Accounts Receivable (AR) related experience preferred

+ Bilingual (Spanish) preferred

+ High proficiency in Microsoft Office Products (Excel, Word, Outlook)

+ A team player and supportive business partner attitude

+ Strong multi-tasking skills with the ability to work in fast paced environment

+ Strong verbal and written communication skills with strong suits to investigation and research

+ High attention to detail with strong organizational skills

+ Takes initiative to identify and resolve issues

+ Flexibility to learn new systems and software quickly

+ Strong work ethic

+ Customer service experience

+ JD Edwards/Oracle experience a plus


Physical Demands/Requirements:


+ Constant operation of a computer and other office equipment, such as a laptop, a cell phone, and printers/copiers

+ Position is sedentary; must be able to remain in a stationary position for a majority of the time

+ Ability to maintain, in your possession at all times, required medications to address any known allergic reactions should they occur


Work Environment:


+ This role will either be remote or be based in an office environment.


_BrightView Landscapes, LLC is an Equal Opportunity and E-Verify Employer._


_This job description is subject to change at any time._


_BrightView offers a suite or health, wellness, and financial benefits to full-time team members. Benefits offerings for full-time team members include medical, dental, and vision insurance, ancillary and voluntary products, a 401k savings plan with employer contributions, and 6 to 9 company paid holidays per year. Employees may also be eligible to receive paid time off for vacation and/or sick leave, tuition reimbursement, and/or potential variable pay opportunities based on position and performance. A detailed benefits package will be provided during the interview process_ _._


_It’s Not Just a Team. It’s One BrightView._

About the Company

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BrightView