Description
The Best Teams are Created and Maintained Here.
Job Summary
+ The Regional Business Specialist is responsible for providing backup to the Regional Business Administration Manager and interacts with branches and cross-functional teams to handle and manage branch administrative matters.
Duties and Responsibilities:
+ Work with 3-way match process to include the electronic receiving on Delivery tickets - heavy research capabilities required
+ Ensure all invoices are processed in accordance with documented SOX controls
+ Assist with Accounts Payable and/or Accounts Receivable duties as needed in support of branch cash management and vendor administration initiatives
+ Interacting with branches and cross-functional teams on accounts payable matters
+ Work with suppliers to ensure timely collection of required lien releases
+ Ensure payroll is processed according to our Company policy and any problems or questions relating to payroll are resolved or answered
+ Enter data into payroll system accurately and timely - Electronic Time Capture (Passport)
+ Weekly certified payroll/prevailing wage reporting and monthly OCIP reporting
+ Maintain positive relationships with branch offices and company suppliers to ensure accurate and timely Client invoicing/billing
+ Prepare timely month-end closing activities
+ Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service
+ Produce, revise, and send written communication including memos, letters, and flyers
+ Maintain subcontract files ensuring prompt payment and appropriate licensing and insurance
+ Provide customer service to our Vendors to include research and tracking of payment status
+ Answer phones for branch if applicable
+ Run reports as needed/directed by Branch Team Members
+ File (electronically) various types for job and payroll files
+ Work with Electronic Time Capture Program to process payroll as needed
+ Special projects as assigned
Education and Experience:
+ Bachelor’s degree in accounting (preferred)
+ Minimum 2 years of relevant AP experience (3-way match) - REQUIRED
+ 1-3 years Construction AP experience (preferred)
+ Accounts Receivable (AR) related experience preferred
+ Bilingual (Spanish) preferred
+ High proficiency in Microsoft Office Products (Excel, Word, Outlook)
+ A team player and supportive business partner attitude
+ Strong multi-tasking skills with the ability to work in fast paced environment
+ Strong verbal and written communication skills with strong suits to investigation and research
+ High attention to detail with strong organizational skills
+ Takes initiative to identify and resolve issues
+ Flexibility to learn new systems and software quickly
+ Strong work ethic
+ Customer service experience
+ JD Edwards/Oracle experience a plus
Physical Demands/Requirements:
+ Constant operation of a computer and other office equipment, such as a laptop, a cell phone, and printers/copiers
+ Position is sedentary; must be able to remain in a stationary position for a majority of the time
+ Ability to maintain, in your possession at all times, required medications to address any known allergic reactions should they occur
Work Environment:
+ This role will either be remote or be based in an office environment.
_BrightView Landscapes, LLC is an Equal Opportunity and E-Verify Employer._
_This job description is subject to change at any time._
_BrightView offers a suite or health, wellness, and financial benefits to full-time team members. Benefits offerings for full-time team members include medical, dental, and vision insurance, ancillary and voluntary products, a 401k savings plan with employer contributions, and 6 to 9 company paid holidays per year. Employees may also be eligible to receive paid time off for vacation and/or sick leave, tuition reimbursement, and/or potential variable pay opportunities based on position and performance. A detailed benefits package will be provided during the interview process_ _._
_It’s Not Just a Team. It’s One BrightView._