ky Water Fire Protection Inc. is seeking a reliable, organized, and motivated Office Administrator to join our growing team. This position is ideal for someone who enjoys working with customers, staying organized, and helping keep daily operations running smoothly.
Responsibilities
- Answer incoming phone calls and emails professionally.
- Schedule appointments and coordinate technicians' daily schedules.
- Communicate with customers regarding appointments and project updates.
- Prepare estimates, invoices, and other office documents.
- Maintain customer files and job records.
- Assist with permits, inspections, and project scheduling.
- Follow up with customers and vendors.
- Order office supplies and assist with general office tasks.
- Support management with administrative and personal assistant duties as needed.
Qualifications
- Excellent communication and customer service skills.
- Strong organizational and multitasking abilities.
- Experience with Microsoft Office (Word, Excel, Outlook).
- Ability to learn new software (Housecall Pro, QuickBooks, Compliance Engine, etc.).
- Professional, dependable, and detail-oriented.
- Bilingual (English/Spanish) is a plus but not required.
- Previous office or administrative experience preferred.
Schedule
- Monday–Friday
- Full-time or Part-time (depending on experience)
Pay
Competitive pay based on experience.
If you are dependable, organized, and enjoy working in a fast-paced office environment, we'd love to hear from you. Please submit your resume along with a brief introduction about yourself.