OFFICE ADMINISTRATOR ASSISTANT

Custom Home Builder Seeking Office Administrator Assistant…

   (…someone who gets excited when a project is completed with high-quality materials and craftsmanship and who's client is happy!)

EARN UP TO $35,000 to start with a significant opportunity to grow!

WHO WE ARE:(…a professional company that believes in quality, being nice, and having fun).

We are a custom home builder with 50 years’ of experience that develops numerous projects each year from renovating a home interior to building people's dream homes. We were founded by Dan Karcher in 1979 who built this company on honesty, quality, and hard work. We continue these strong values in every project we work on today. We have a diverse number of projects every year that create excitement and challenges, so boredom is not in our vocabulary. The DKC team works together to make the best product for each client.

WHO YOU ARE:  (…someone who loves organizing, talking on the phone, and scheduling).

    Organized: with digital filing, taking notes, office supplies, scheduling meetings

    Proactive: able to take initiative, use good judgment, demonstrate a strong sense of urgency and follow-up, and independently carry multiple assignments through to completion.    

    Physically able: frequently siting, walking, and stand. Maintains professional appearance and be able to work in a high pace environment.

    Flexible/Adaptive:  Everyone hates change, but you adjust quickly to changing priorities with a positive attitude.

    Commitment: You are dedicated and committed to project success and completion, and company success as a whole.

Your mission (should you choose to accept) is to perform the daily tasks to take a construction project from beginning to end while keeping the client, coworkers, and subcontractors happy, on budget, and on time. You will want to concurrently integrate policies and procedures so that, someday (when you’re

    on a nice long vacation), no one else will mess up your system!

WHAT YOU NEED TO BE AWESOME AT: (…besides being the already awesome person you are).

• Analyze and predict resources needed to reach objectives and manage resources effectively and efficiently.
• Scheduling meetings and sending meeting invites to attendees.
• Friendly phone etiquette and phone screening ability.
• Scheduling inspections or subcontractors for specific project manager jobs.
• Performing a building permit application packet. Review and discuss building department review comments with the office administrator.
• Performing clerical tasks, such as sorting and sending mail, typing contracts, typing change orders, etc.
• Ensuring the office is running smoothly.
• Exceptional multitasker who is flexible and able to prioritize new tasks as they come in.
• Excellent customer service in person and by phone.

YOUR QUALIFICATIONS:  (…or most of them – if you’re missing one, let’s talk about it).

• Competence and high aptitude required.
• Good attitude and excellent communication skills
• The candidate must also have experience with construction project management software (experience with Excel, Word, Outlook, and BuilderTrend a plus)
• This candidate must be able to demonstrate leadership abilities and possess above average written and oral communication skills.
• The ability to work well in a team environment is also essential for this position.
• Deadline and detail-oriented

FIVE GENERAL QUESTIONS:

1. Tell me about the toughest office situation you’ve been in and how you handled it.
2. How would you describe your best attribute in the workplace?
3. Share an experience when you dealt with a difficult person and how you handled the situation.
4. Give me an example of when your ethics were tested.
5. Tell me about what motivates you.

SKILL QUESTIONS:

1. Tell me how you organize, plan, and prioritize your work.
2. Share an example in which your attention to detail and thoughtfulness had an impact on your last company.
3. Share an example of when you were dealing with a person who was extremely upset at you, or your company and you were able to calm them down and end up helping them.