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OFF ADMIN - RES CTR

Clear Creek County, Colorado

  • Idaho Springs, Colorado
  • 7 days ago

    Highlights

    Act as representative for department/office in the absence of Elected Official, Division Director, Manager, and/or Supervisors in their absence Adheres to all county policies and procedures and all laws and regulations as they pertain to assigned areas Perform other related duties as assigned by the Elected Official, Division Director, Manager, and/or Supervisors MINIMUM JOB REQUIREMENTS: REQUIRED EXPERIENCE / EDUCATION Associate's or Bachelor's Degree in business administration, office management, or a related field. Compose, type, and edit a wide range of correspondence, memos, reports, forms, emails accurately and completely Take and transcribe or compose minutes or notes often of a confidential and sensitive nature Maintain office and/or building supply inventory, ordering supplies for assigned department, as necessary Screen, sort and route incoming mail and process all outgoing mail, working with outside agencies as needed such as FedEx, UPS, etc.

    Numbers & Facts

    LocationIdaho Springs, Colorado

    Description

    JOB SUMMARY:
    Under general supervision of the HUman Services Director, this position is responsible for performing a variety of complex and sensitive administrative duties requiring knowledge of policies, procedures, using independent judgment, and confidentiality. Responsibilities include, but are not limited to: performing complex and administrative duties such as interfacing between elected officials, employees, vendors, and the public, assist and prepare reports for administration of budget, audit, grants and other various types of department business. May perform the work of the Division Director, Manager, and/or Supervisor in their absence, or when needed.
    BENEFITS
    Benefits:

    Clear Creek County offers a comprehensive benefits package for eligible employees, which may include retirement benefits, medical, dental, and vision coverage; wellness programs; county-paid life and disability insurance; flexible spending and health savings account options; paid time off, sick leave, and holidays; Employee Assistance Program (EAP) resources; telehealth services; and voluntary supplemental benefit offerings.

    Benefit eligibility is based on position and scheduled hours; not all positions qualify for the full benefits package.

    Sworn Sheriff's Office Positions Only: Enhanced retirement benefits through FPPA (Fire & Police Pension Association) are available.

    PRINCIPAL JOB DUTIES:
    Assist the public in person and on the telephone by providing general information related to area of responsibility and/or directing the individual(s) to appropriate staff or department
    Perform special projects of administrative, technical and confidential nature as assigned and in conjunction with the Elected Official, Division Director, Manager, and/or Supervisor
    Collect and process information and produce reports for grants in coordination with other agencies.
    Provide technical assistance for software, computer system, telephone system and office machinery
    Setup and manage paper or electronic filing systems, record-keeping, or maintaining documents including confidential records
    Collect information, compiles, and prepares complex reports.
    Operate office equipment such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
    Arrange appointments, classes, seminars, travel arrangements for all personnel in department.
    For classes conducted by respective department, assist staff with class, attendance, roster and supply arrangements.
    Compose, type, and edit a wide range of correspondence, memos, reports, forms, emails accurately and completely
    Take and transcribe or compose minutes or notes often of a confidential and sensitive nature
    Maintain office and/or building supply inventory, ordering supplies for assigned department, as necessary
    • Screen, sort and route incoming mail and process all outgoing mail, working with outside agencies as needed such as FedEx, UPS, etc.
    • Coordinate special events, gift, and recognition programs for employees and non-profits
    • Coordinate the fleet maintenance for their respective department
    Act as representative for department/office in the absence of Elected Official, Division Director, Manager, and/or Supervisors in their absence
    Adheres to all county policies and procedures and all laws and regulations as they pertain to assigned areas
    Perform other related duties as assigned by the Elected Official, Division Director, Manager, and/or Supervisors
    MINIMUM JOB REQUIREMENTS:
    REQUIRED EXPERIENCE / EDUCATION
    Associate's or Bachelor's Degree in business administration, office management, or a related field.
    Prior experience in office administration, executive assistance, or related roles is highly valued
    KNOWLEDGE, SKILLS & ABILITIES
    Strong organizational and time management skills.
    Excellent communication and interpersonal skills.
    Proficiency in Google, Excel, and state administered systems.
    Ability to work independently and as part of a team.
    Attention to detail and accuracy.
    Problem-solving skills.
    NECESSARY SPECIAL REQUIREMENTS:
    Must have valid Colorado Motor Vehicle Driver's License
    Must pass background check: Criminal & Traffic
    Required legal authorization to work - United States citizenship or legal authorization to work in the United States
    SUPERVISORY:
    There are no supervisory duties related to this position.
    PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT:

    Work is primarily performed in an office environment. This position requires the capability to do the following activities: sitting for long periods of time, standing, walking, lifting, stretching, bending, twisting, carrying, pushing and pulling. Must be physically able to lift up to 40 pounds. Must be capable of driving passenger vehicles.Hearing voice conversation is essential to effective job performance. Clear vision at 20 inches or less and up to 20 feet or more, use of corrective eyewear is acceptable.

    POSSIBLE HEALTH RISKS SPECIFIC TO THIS POSITION
    N/A

    The above statements are intended to describe the general nature and level of work. They are not intended to be an exhaustive list of requirements, duties and responsibilities. Clear Creek County provides reasonable job-related accommodations for disabled persons.

    EMERGENCY DEPLOYMENT

    Employees may be temporarily reassigned to perform emergency response or disaster recovery duties within their department or in other County departments during a County-declared emergency or disaster, as authorized under the Clear Creek County Employee Disaster Deployment Policy. Such assignments will align with operational needs and the employee's skills and may occur with limited notice. Deployment assignments require employee agreement, and employees will continue to receive their regular compensation in accordance with County policies and applicable labor laws during such assignments.



    The above statements are intended to describe the general nature and level of work. They are not intended to be an exhaustive list of requirements, duties, and responsibilities.  Clear Creek County provides reasonable job-related accommodations for disabled persons.

    Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

    The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c).

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