Nutrition Services Bookkeeper [CE36]

TSS/260 DAY

8 HOURS/DAY

Monday-Friday

Column L: $19.62/hour

• benefits

Job Title: Nutrition Services Bookkeeper

Revised Date: June 2020

Department: Nutrition Services

FLSA Status: Non-exempt

Work Year: 12 Month

Salary Schedule: TSS-260 days

SUMMARY: This job is responsible for providing a variety of accounting a n d secretarial support for the Nutrition Services department, assigned administrator, and customers; reconciling receipts; preparing complex and detailed financial reports; establishing and maintaining department records; coordinating assigned projects; and compiling and distributing a wide variety of material and reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty/functions satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Tasks Descriptions

• Processes a variety of documents and materials (e.g. lunch/breakfast counts, billings, orders, mail, checks, collections, menus, purchase orders, invoices, etc.) for the purpose of disseminating information in compliance with program, district, state and/or federal requirements.

Frequency: D

% of Time: 20%

• Maintains a wide variety of documents, files, and records (e.g. fiscal payments, daily income from lunches and other sources, reports, time sheets, contracts, etc.) for the purpose of documenting activities, providing up-to-date reference and audit trail.

Frequency: D

% of Time: 15%

• Prepares a wide variety of reports and written materials (e.g. correspondence, notices, reports, statements, letters, memorandums, tables, charts, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.

Frequency: D

% of Time: 10%

• Maintains financial reporting and reconciling of funds, profit & loss reports, and budgets. This includes creating financial reports, both monthly and on an as needed basis. Answers questions from staff and parents. Assists with software systems maintenance and troubleshooting. Places purchase requests. Monitors/reconciles inventory system and payments for inventory items.

Frequency: D/M

% of Time: 15%

• Compiles data from a variety of sources (e.g. work orders, budget reports, specialized reports, personnel records, etc.) for the purpose of complying with financial, legal, and/or administrative requirements.

Frequency: D

% of Time:10%

• Reconciles account balances (e.g. bank statements, cash and grant receipts, visa purchases, etc.) for the purpose of maintaining account balances and complying with related policies, practices and/or regulations.

Frequency: D

% of Time: 10%

• Utilizes District, State and Nutrition Services software and system databases for the purpose of reporting information and monitoring budget data.

Frequency: D

% of Time: 5%

• Responds to inquiries from a wide variety of internal and external parties (e.g. district staff, other schools, state, and federal agencies, etc.) for the purpose of providing information, facilitating communication among parties, and/or providing direction.

Frequency: D

% of Time: 5%

• Oversees the collection of data, invoices, etc. for the purpose of various vendor rebate, promotion, and reward programs.

Frequency: M

% of Time: 5%

• Maintains inventory of office supplies, furniture requests, and warehouse stock for the purpose of ensuring the availability of items as needed.

Frequency: M

% of Time: 2%

• Performs other duties as assigned

Frequency: Ongoing

% of Time: 3%

TOTAL = 100%

EDUCATION AND RELATED WORK EXPERIENCE:

High school diploma, or equivalent, required

1-3 years' experience preferred, but not required

LICENSES, REGISTRATIONS or CERTIFICATIONS:

Criminal background check required for hire.

TECHNICAL SKILLS, KNOWLEDGE, & ABILITIES:

Advanced oral and written communication skills

Advanced analytical skills required; ability to review and interpret technical information and draw conclusions

Bookkeeping, accounting, and math skills

Adapts easily to changing work standards

Critical thinking and problem-solving skills

Attention to detail

Ability to schedule meetings, activities, or trainings as they relate to the job

Ability to use pertinent software applications, manage and maintain accurate records, and plan and manage projects

Ability to maintain confidentiality in all aspects of the job

Ability and willingness to adhere to attendance expectations and to follow district procedures for absence reporting

Ability to promote and follow Board of Trustees policies, District policies, and building and department procedures

Ability to communicate, interact, and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds

Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate/required safety equipment, and report unsafe conditions to the appropriate administrator

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:

Operating knowledge of and experience with personal computers and peripherals

Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, etc.

Operating knowledge of and experience with office productivity programs, such as Microsoft Office Suite, E-mail, etc.

Operating knowledge of district information technology systems and department-specific software and equipment required within 3 months after entering position

REPORTING RELATIONSHIPS & DIRECTION/GUIDANCE:

Reports to: Nutrition Services Program Administrator

Direct reports: This position has no direct reports

BUDGET AND/OR RESOURCE RESPONSIBILITY:

Makes recommendations that effect the allocation of resources; tracks and audits budget once it has been adopted, participates in data collection and organization of budget materials; may initiate requisitions.