| Location | Bourbonnais, IL |
Nursing Administrative and Laboratory Assistant
Salary
See Position Description
Location
Bourbonnais
Job Type
Full-Time Staff
Division
Academic Affairs
Department
Nursing - Undergrad
Opening Date
11/05/2026
Position Summary
As a Christian university, Olivet Nazarene University exists to provide an education with a Christian purpose. We value diversity as a means to enrich and deepen the educational experience, both inside and outside the classroom and online. We are committed to recruit and retain mission-aligned faculty and staff from diverse backgrounds. We strive to be a more inclusive community as we seek to understand and celebrate our unique experiences and perspectives.
The School of Nursing Administrative Assistant and Laboratory Assistant provides comprehensive administrative, clerical, simulation and laboratory support to ensure the efficient daily operation of the nursing department. This position assists nursing faculty, staff, students, and department leadership with scheduling, communication, record maintenance, document preparation, student services, and coordination of departmental activities as well as assistance with setup, breakdown and organization of simulation/lab materials. The Administrative Assistant serves as a central point of contact for the School of Nursing, helping maintain organized operations and supporting the department's educational mission, student success, and compliance with institutional and nursing program requirements.
Essential Duties and Responsibilities
Administrative Office Support/Virtual Learning Center (VLC) Support
Manage daily office operations, including telephone calls, email inquiries, correspondence, supplies, and service requests.
Coordinate calendars, appointments, meetings, and school events.
Record meetings and prepare meeting minutes.
Prepare, proofread, and distribute reports, letters, forms, and other materials.
Maintain organization of simulation equipment and learning stations.
Help coordinate room scheduling and laboratory turnover between classes.
Support faculty, adjunct instructors, and students utilizing the VLC.
Support for Nursing Leadership, Faculty, and Students
Provide administrative support to the associate dean, program director, and faculty.
Assist with course schedules, room reservations, and instructional materials.
Support interview scheduling and committee activities.
Assist with daily management of the VLC.
Maintain organization of simulation equipment and learning stations.
Help coordinate room scheduling and laboratory turnover between classes.
Student Services and Communication
Serve as an initial point of contact for current and prospective students, families, and visitors.
Serve as the organizer and administer of the entrance TEAS exam as well as scheduling HESI exams for the end of the semester.
Coordinate student communications, appointments, orientation activities, and informational meetings.
Assist and schedule uniform fitting, pinning picture and fingerprinting each semester.
Assist and provide information regarding NCLEX testing.
Records Management and Confidentiality
Maintain accurate electronic and paper records according to university policies and retention requirements.
Handle student, faculty, and institutional information with discretion and confidentiality.
Assist with tracking admission, progression, retention, and other program data.
Update databases, contact lists, shared calendars, and departmental documents.
Clinical Compliance Support
Track required student and faculty compliance records, such as immunizations, certifications, background checks, and other agency requirements.
Maintain clinical affiliation agreements and monitor renewal dates in collaboration with responsible administrators.
Budget and Purchasing Support/Inventory and Supply Management
Process to purchase requests, invoices, reimbursements, and travel documents.
Monitor office supply inventory and Virtual Learning Center (VLC) and coordinate purchasing within approved procedures.
Assist in monitoring laboratory supply levels.
Assist in organizing supply rooms, medication carts, educational materials, and storage cabinets.
Assist in maintaining inventory records.
Assist in monitoring laboratory supply levels.
Assist in organizing supply rooms, medication carts, and storage cabinets.
Assist in maintaining inventory records.
Assist in preparing supply requests and notify the Program Director of low inventory.
Assist with organizing educational materials.
Events and Special Projects
Coordinate logistics for pinning ceremonies, homecoming, recognition events, recruitment activities, and other school functions.
Assist with newsletters, announcements, website updates, and promotional materials.
Collaborate with university departments and external partners to support school activities.
Complete special projects and other related duties as assigned.
Knowledge, Skills and Abilities Required
Additional Information
EDUCATION
Associate degree required; bachelors degree preferred. Experience in an academic setting and/or healthcare highly recommended.
WORK ENVIRONMENT
This position will be in an office located in the Wisner Hall for Nursing building on the Bourbonnais campus.
SUPPLEMENTAL INFORMATION
The salary for this position is $20.00 per hour. Additional considerations may be made for experience and education background.
Only candidates who submit all required documents will be considered: resume, cover letter, statement of faith, application questions. Applications will be accepted until position is filled.
Olivet Nazarene University offers:
To learn more, see our benefits summary here.
Employer Olivet Nazarene University (IL)
Address 1 University Ave
Bourbonnais, Illinois, 60914
Phone 815-939-5240