Instructions for New Applicants
Access the Office of Student Protection lick on Office of Student Protection.
Click on
Select the first option: and enter your Social
Security number to ascertain if you are eligible for the process. The screen displays four (4) options as to
the job position(s) and employer. Please select the appropriate option and proceed to next screen.
Complete the requested applicant information to include the county, district, school or contractor code
names furnished to you by your employer and proceed to the Legal Certification. In order to continue
with the ePayment process, read and accept the terms of the Applicant Authorization and Certification
form by checking the box.
Please complete the required payment information. There is a $10.00 administrative fee for the
department to process the request and issue an approval. There will also be an additional $1.00
convenience fee charged by the private vendor, NicUSA for processing the credit card information.
You must click the button only one time to complete the transaction.
After completing the transaction, you will be presented with three required steps:
View and/or print your New Administration Fee Payment Request confirmation page
View and/or print your IdentoGO NJ Universal Fingerprint Form
Click here to schedule your fingerprinting appointment with Idemia
Select the first option
and print a copy of the receipt by clicking the print button in the upper right corner of the page and
presenting a copy to the employing entity.
Next select the second option View and/or print your IdentoGO NJ Universal Fingerprint Form.
Access the Idemia web page by selecting the third option
appointment with Idemia .
Archive Application Request Instructions
- Access the Office of Student Protection's direct web address to begin the process. The
web address is: https://www.nj.gov/education/crimhist.
- Click on "File Authorization and Make Electronic Payment for Criminal History Record
Check."
- Select the second option: "Archive Application Request (Applicants Previously
Fingerprinted for the Department of Education and Approved Subsequent to February
2003)."
- Please enter your Social Security number to ascertain if you are eligible for the process.
Click "Continue."
- Select the appropriate Applicant Authorization and Certification form that is suitable to
your job position and employer.
- Complete the requested applicant information to include the county, district, school or
contractor code names furnished to you by your employer) and proceed to the Legal
Certification. In order to continue with the ePayment process, read and accept the terms
of the Applicant Authorization and Certification form by checking the box. Click "Next"
- Submit your credit card payment. Total payment is $29.75 ($28.75 plus a $1.00
convenience fee charged by the private vendor). Click "Continue" and then click "Make
Payment" at the bottom of the next page.
- The Payment Confirmation page will state "Your ePayment transaction has been
processed successfully." You should print a copy of this receipt.
- In about two weeks, you will be able to view and print your "Applicant Approval
Employment History" by accessing it on the Office of Student Protection website. Please
give a copy to your employer.
Transfer Request Instructions
Access the Office of Student Protection's direct web address to begin the process. The
web address is: https://www.nj.gov/education/crimhist.
Click on "File Authorization and Make Electronic Payment for Criminal History Record
Check."
Select the third option: "Transfer Request (Only Substitutes & Bus Drivers are eligible)."
Please enter the Social Security number to ascertain if the applicant is eligible for the
process. Click "Continue."
The screen will display two options:
For All Bus Drivers Only
For All Other Job Categories
Select the option for the position for which you are requesting the transfer. Complete the
requested applicant information including the county/district/school/contractor-vendor
code names furnished to you by your employer and click on the "Next" button.
Review your information and submit your credit card payment. Total payment is $6.00
($5.00 plus a $1.00 convenience fee charged by the private vendor). Click "Continue" and
then click "Make Payment" at the bottom of the next page.
The Payment Confirmation page will state "Your ePayment transaction has been
processed successfully." You may print a copy of this receipt.
In a few days, you will be able to view and print your "Applicant Approval Employment
History" by accessing it on the Office of Student Protection website. Please give a copy to
your employer.
Reprint Your Confirmation or IdentoGO Fingerprinting Form
- Access the Office of Student Protections's direct web address to begin the process. The
web address is: https://www.nj.gov/education/crimhist.
- Click on "File Authorization and Make Electronic Payment for Criminal History Record
Check."
- Select the fourth option: "Reprint Your Confirmation or IdentoGO Fingerprinting Form."
- Please enter your Social Security number and your Date of Birth. Click "Continue."
- The system will present all past Applicant Authorization & Certification ePayments made
to the Department of Education. The applicant will then click on the past ePayments for
which they require Applicant Authorization & Certification Confirmation reprints and/or
IdentoGO Fingerprinting Form reprints and submit these request(s).
Note: No payment is required for the Applicant Authorization & Certification ePayment
and/or IdentoGO fingerprinting form reprint process.
Student Interns: Apply for your Substitute Certificate
Substitute Credentials
Handbook for Substitute Credentials: Substitute certificates may be
used statewide, not just for the county in which you apply.
Process to Apply for A Substitute or CTE Substitute Credential
Substitute Teacher Service Limit Extension Form for districts seeking to
extend service of substitutes holding Substitute Credential, Educational
Services or Administrative Certificates or Certificates of Eligibility (CE),
Certificate of Eligibility with Advanced Standing (CEAS) and Standard
certificates teaching in the certificated content area.
Employment Eligibility Verification
Department of Homeland Security
U.S. Citizenship and Immigration Services
USCIS
START HERE: Employers must ensure the form instructions are available to employees when completing this form. Employers are liable for
failing to comply with the requirements for completing this form. See below and the Instructions.
ANTI-DISCRIMINATION NOTICE: All employees can choose which acceptable documentation to present for Form I-9. Employers cannot ask
employees for documentation to verify information in Section 1, or specify which acceptable documentation employees must present for Section 2 or
Supplement B, Reverification and Rehire. Treating employees differently based on their citizenship, immigration status, or national origin may be illegal.
Section 1. Employee Information and Attestation: Employees must complete and sign Section 1 of Form I-9 no later than the first
day of employment, but not before accepting a job offer.
Last Name (Family Name) First Name (Given Name) Middle Initial (if any) Other Last Names Used (if any)
Address (Street Number and Name) Apt. Number (if any) City or Town State ZIP Code
Date of Birth (mm/dd/yyyy) U.S. Social Security Number Employee's Email Address Employee's Telephone Number
I am aware that federal law
provides for imprisonment and/or
fines for false statements, or the
use of false documents, in
connection with the completion of
this form. I attest, under penalty
of perjury, that this information,
including my selection of the box
attesting to my citizenship or
immigration status, is true and
correct.
Check one of the following boxes to attest to your citizenship or immigration status (See page 2 and 3 of the instructions.):
- A citizen of the United States
- A noncitizen national of the United States (See Instructions.)
- A lawful permanent resident (Enter USCIS or A-Number.)
- A noncitizen (other than Item Numbers 2. and 3. above) authorized to work until (exp. date, if any)
If you check Item Number 4., enter one of these:
USCIS A-Number
OR
Form I-94 Admission Number
OR
Foreign Passport Number and Country of Issuance
Signature of Employee Today's Date (mm/dd/yyyy)
If a preparer and/or translator assisted you in completing Section 1, that person MUST complete the Preparer and/or Translator Certification on Page 3.
Section 2. Employer Review and Verification: Employers or their authorized representative must complete and sign Section 2 within three
business days after the employee's first day of employment, and must physically examine
documentation from List A OR a combination of documentation from List B and List C. Enter any additional
documentation in the Additional Information box; see Instructions.
List A OR List B AND List C
Document Title 1
Issuing Authority
Document Number (if any)
Expiration Date (if any)
Document Title 2 (if any) Additional Information
Issuing Authority
Document Number (if any)
Expiration Date (if any)
Document Title 3 (if any)
Issuing Authority
Document Number (if any)
Expiration Date (if any)
Certification: I attest, under penalty of perjury, that (1) I have examined the documentation presented by the above-named
employee, (2) the above-listed documentation appears to be genuine and to relate to the employee named, and (3) to the
best of my knowledge, the employee is authorized to work in the United States.
First Day of Employment
(mm/dd/yyyy):
Last Name, First Name and Title of Employer or Authorized Representative Today's Date (mm/dd/yyyy)
Employer's Business or Organization Name Employer's Business or Organization Address, City or Town, State, ZIP Code
For reverification or rehire, complete Supplement B, Reverification and Rehire on Page 4.
Form I-9 Edition 0 / /23 Page 1 of 4
LISTS OF ACCEPTABLE DOCUMENTS
All documents containing an expiration date must be unexpired.
- Documents extended by the issuing authority are considered unexpired.
Employees may present one selection from List A or a
combination of one selection from List B and one selection from List C.
Examples of many of these documents appear in the Handbook for Employers (M-274).
LIST A
Documents that Establish Both Identity
and Employment Authorization OR
LIST B
Documents that Establish Identity
LIST C
Documents that Establish Employment
Authorization AND
- U.S. Passport or U.S. Passport Card 1. Driver's license or ID card issued by a State or
outlying possession of the United States
provided it contains a photograph or
information such as name, date of birth,
gender, height, eye color, and address
- A Social Security Account Number card,
unless the card includes one of the following
restrictions:
(1) NOT VALID FOR EMPLOYMENT
(2) VALID FOR WORK ONLY WITH
INS AUTHORIZATION
(3) VALID FOR WORK ONLY WITH
DHS AUTHORIZATION
- Permanent Resident Card or Alien
Registration Receipt Card (Form I-551)
- Foreign passport that contains a
temporary I-551 stamp or temporary
I-551 printed notation on a machine-
readable immigrant visa
- ID card issued by federal, state or local
government agencies or entities, provided it
contains a photograph or information such as
name, date of birth, gender, height, eye color,
and address4. Employment Authorization Document
that contains a photograph (Form I-766) 2. Certification of report of birth issued by the
Department of State (Forms DS-1350,
FS-545, FS-240)
- School ID card with a photograph5. For an individual temporarily authorized
to work for a specific employer because
of his or her status or parole:
a. Foreign passport; and
b. Form I-94 or Form I-94A that has
the following:
(1) The same name as the
passport; and
(2) An endorsement of the
individual's status or parole as
long as that period of
endorsement has not yet
expired and the proposed
employment is not in conflict
with any restrictions or
limitations identified on the form.
- Voter's registration card 3. Original or certified copy of birth certificate
issued by a State, county, municipal
authority, or territory of the United States
bearing an official seal
- U.S. Military card or draft record
- Military dependent's ID card
- Native American tribal document7. U.S. Coast Guard Merchant Mariner Card
- U.S. Citizen ID Card (Form I-197)8. Native American tribal document
- Identification Card for Use of Resident
Citizen in the United States (Form I-179)9. Driver's license issued by a Canadian
government authority
- Employment authorization document
issued by the Department of Homeland
Security
For examples, see Section and
Section 1 of the M-274 on
uscis.gov/i-9-central.
The Form I-766, Employment
Authorization Document, is a List A, Item
Number 4. document, not a List C
document.
For persons under age 18 who are
unable to present a document
listed above:
- School record or report card
- Passport from the Federated States of
Micronesia (FSM) or the Republic of the
Marshall Islands (RMI) with Form I-94 or
Form I-94A indicating nonimmigrant
admission under the Compact of Free
Association Between the United States
and the FSM or RMI
- Clinic, doctor, or hospital record
- Day-care or nursery school record
Acceptable Receipts
May be presented in lieu of a document listed above for a temporary period.
For receipt validity dates, see the M-274.
Receipt for a replacement of a lost,
stolen, or damaged List A document.
Form I-94 issued to a lawful
permanent resident that contains an
I-551 stamp and a photograph of the
individual.
Form I-94 with RE notation or
refugee stamp issued to a refugee.
OR Receipt for a replacement of a lost, stolen, or
damaged List B document.
Receipt for a replacement of a lost, stolen, or
damaged List C document.
-
<
- Refer to the Employment Authorization Extensions page on I-9 Central for more information.
Form I-9 Edition Page 2 of 4
Supplement A,
Preparer and/or Translator Certification for Section 1
Department of Homeland Security
U.S. Citizenship and Immigration Services
USCIS
Form I-9
Supplement A
OMB No. 1615-0047
Expires 0 /31/2026
Last Name (Family Name) from Section 1. First Name (Given Name) from Section 1. Middle initial (if any) from Section 1.
Instructions: This supplement must be completed by any preparer and/or translator who assists an employee in completing Section 1
of Form I-9. The preparer and/or translator must enter the employee's name in the spaces provided above. Each preparer or translator
must complete, sign, and date a separate certification area. Employers must retain completed supplement sheets with the employee's
completed Form I-9.
I attest, under penalty of perjury, that I have assisted in the completion of Section 1 of this form and that to the best of my
knowledge the information is true and correct.
Signature of Preparer or Translator Date (mm/dd/yyyy)
Last Name (Family Name) First Name (Given Name) Middle Initial (if any)
Address (Street Number and Name) City or Town State ZIP Code
I attest, under penalty of perjury, that I have assisted in the completion of Section 1 of this form and that to the best of my
knowledge the information is true and correct.
Signature of Preparer or Translator Date (mm/dd/yyyy)
Last Name (Family Name) First Name (Given Name) Middle Initial (if any)
Address (Street Number and Name) City or Town State ZIP Code
I attest, under penalty of perjury, that I have assisted in the completion of Section 1 of this form and that to the best of my
knowledge the information is true and correct.
Signature of Preparer or Translator Date (mm/dd/yyyy)
Last Name (Family Name) First Name (Given Name) Middle Initial (if any)
Address (Street Number and Name) City or Town State ZIP Code
I attest, under penalty of perjury, that I have assisted in the completion of Section 1 of this form and that to the best of my
knowledge the information is true and correct.
Signature of Preparer or Translator Date (mm/dd/yyyy)
Last Name (Family Name) First Name (Given Name) Middle Initial (if any)
Address (Street Number and Name) City or Town State ZIP Code
Form I-9 Edition 0 / /23 Page 3 of 4
Supplement B,
Reverification and Rehire (formerly Section 3)
USCIS
Form I-9
Supplement B
OMB No. 1615-0047
Expires 0 /31/2026
Department of Homeland Security
U.S. Citizenship and Immigration Services
Last Name (Family Name) from Section 1. First Name (Given Name) from Section 1. Middle initial (if any) from Section 1.
Instructions: This supplement replaces Section 3 on the previous version of Form I-9. Only use this page if your employee requires
reverification, is rehired within three years of the date the original Form I-9 was completed, or provides proof of a legal name change. Enter
the employee's name in the fields above. Use a new section for each reverification or rehire. Review the Form I-9 instructions before
completing this page. Keep this page as part of the employee's Form I-9 record. Additional guidance can be found in the
Handbook for Employers: Guidance for Completing Form I-9 (M-274)
New Name (if applicable)Date of Rehire (if applicable)
Date (mm/dd/yyyy) Last Name (Family Name) First Name (Given Name) Middle Initial
Reverification: If the employee requires reverification, your employee can choose to present any acceptable List A or List C documentation to show
continued employment authorization. Enter the document information in the spaces below.
Document Title Document Number (if any) Expiration Date (if any) (mm/dd/yyyy)
I attest, under penalty of perjury, that to the best of my knowledge, this employee is authorized to work in the United States, and if the
employee presented documentation, the documentation I examined appears to be genuine and to relate to the individual who presented it.
Name of Employer or Authorized Representative Signature of Employer or Authorized Representative Today's Date (mm/dd/yyyy)
Additional Information (Initial and date each notation.)
Date of Rehire (if applicable) New Name (if applicable)
Date (mm/dd/yyyy) Last Name (Family Name) First Name (Given Name) Middle Initial
Reverification: If the employee requires reverification, your employee can choose to present any acceptable List A or List C documentation to show
continued employment authorization. Enter the document information in the spaces below.
Document Title Document Number (if any) Expiration Date (if any) (mm/dd/yyyy)
I attest, under penalty of perjury, that to the best of my knowledge, this employee is authorized to work in the United States, and if the
employee presented documentation, the documentation I examined appears to be genuine and to relate to the individual who presented it.
Name of Employer or Authorized Representative Signature of Employer or Authorized Representative Today's Date (mm/dd/yyyy)
Additional Information (Initial and date each notation.)
Date of Rehire (if applicable) New Name (if applicable)
Date (mm/dd/yyyy) Last Name (Family Name) First Name (Given Name) Middle Initial
Reverification: If the employee requires reverification, your employee can choose to present any acceptable List A or List C documentation to show
continued employment authorization. Enter the document information in the spaces below.
Document Title Document Number (if any) Expiration Date (if any) (mm/dd/yyyy)
I attest, under penalty of perjury, that to the best of my knowledge, this employee is authorized to work in the United States, and if the
employee presented documentation, the documentation I examined appears to be genuine and to relate to the individual who presented it.
Name of Employer or Authorized Representative Signature of Employer or Authorized Representative Today's Date (mm/dd/yyyy)
Additional Information (Initial and date each notation.)
Form I-9 Edition 0 / /23 Page 4 of 4