Administrative/Research Administrator

Summary:

• Schedule: Mon-Fri 0800-1700
• Work Mode: Hybrid-2 days/week at 490 Illinois Street, 4th Floor, San Francisco, CA

Responsibilities:

• Provide analytical, financial, and training activities to support contract and grant proposal development, grant-writing, funding, administration, and budget development.
• Coordinate pre-award proposal initiatives, manage funds post-award, and conduct closeout activities for various sponsors.
• Analyze research funding trends and sources, forecast, plan, and manage research portfolios.
• Coordinate, identify, develop, and present proposals, contracts, and other agreements.
• Review proposals to ensure institutional compliance and program success.
• Negotiate, administer, and monitor contract and grant awards, ensuring compliance with regulations, terms, and conditions.
• Manage financial reporting and sub-award/subcontract issuance and administration.

Requirements:

• Extensive knowledge of research administration guidelines of Federal and non-Federal sponsors.
• Advanced knowledge of compliance requirements related to human or animal subjects in research, financial conflict of interest, biosafety, etc.
• Ability to manage a significant volume of transactions.
• Ability to perform complex financial analysis and customized reporting.
• Demonstrated knowledge of federal regulations and cost principles.
• Advanced competence in spreadsheet and database software for budget estimations and projections.
• Independent judgment and strong organizational and communication skills.
• Ability to analyze complex situations and identify workable solutions.
• Strong time management skills and ability to manage multiple priorities in a fast-paced environment.
• Advanced skills in using software applications such as Microsoft Excel, Outlook, Word, and Adobe Acrobat.
• Ability to provide quality customer service and interface with various levels of faculty, staff, and departments.
• Ability to work independently and possess a pro-active approach.
• Bachelor's degree in a related area and/or equivalent experience/training.

Preferred Skills:

• Experience working with UCSF faculty and UCSF research administration business processes.
• Familiarity with electronic systems used to manage research administration (e.g., eProposal, Proposal Express, Grants.gov).