Neurosurgery Patient Care Coordinator/Surgery Scheduler

Neurosurgery Patient Care Coordinator/Surgery Scheduler - - 32696 - UCLA Health

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Neurosurgery Patient Care Coordinator/Surgery Scheduler

General Information

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Work Location: Los Angeles, CA, USA

Onsite or Remote

Fully On-Site

Work Schedule

Monday - Friday, 8:00am - 5:00pm

Posted Date

08/25/2026

Salary Range: $30.36 - 43.49 Hourly

Employment Type

2 - Staff: Career

Duration

Indefinite

Job #

32610

Primary Duties and Responsibilities

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Provide administrative support to full time Faculty Specialists and back up support to a revolving rotation of various neurosurgeon's offices in the Department of Neurosurgery. Coordinate scheduling and management of patient surgeries and all follow-up care. Organize and coordinate physician's daily activities. Maintain physician's calendar for surgeries and clinical appointments. Compose general and routine correspondence. Organize and maintain a computer calendar system, including patient scheduling; prepare a database for patient paperless charting. Triage incoming calls. Answering multi-line telephone system and providing triage to callers. Maintain administrative and confidential files. Screen urgent medical calls and delegate appropriately. Obtain financial authorization from insurance carriers. Prepare various disability forms for physician's signature. Maintain patient and referring physician database. Assume responsibility for initiation and completion of patient care services including referring and scheduling patients and families for consultations, appointments and discussions. Obtain test and lab results for patients. Convey results to medical staff for surgical clearance and approval. Participate and interface in a multidisciplinary program in the diagnosis and treatment of neurosurgical disorders including scheduling and coordinating pre-surgical consultations and intra-operative testing. Compose, edit and type routine correspondence from general oral and written instructions from Neurosurgeon. Maintain curriculum vitae. Maintain reprint file of journal publications, book chapters, monographs and copies of manuscripts submitted but not yet published. Collect CME- accredited meeting documentation for year-end CMA statement of CME credits. Manage academic calendaring, travel, reimbursements. Facilitate maintenance and/or purchasing of equipment and supplies. Participate in patient care services including: screening patients, scheduling appointments, scheduling surgical procedures, ancillary tests, coordinating patient referrals, and facilitating patient requests, processing medical records requests, disability forms, producing various letters at patient and doctor's requests. Photocopy, mail and distribute physician's clinical dictation. Assist in preparation and function of clinical service and billing and collection of co-payments. Assist with other projects and administrative tasks as needed. Provide assistance to billing agency for collections on outstanding patient balances.

Full hourly salary range: 30.36 -43.49

Job Qualifications

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• Minimum 2 years experience scheduling surgeries.
• Minimum 3 years experience working in patient care medical office setting.
• Ability to accurately screen and triage acute patients. Ability to effectively elicit pertinent clinical information such as presenting complaints from patients and referring professional, and make appropriate assignments based on established guidelines.
• Ability to accept direction from administration and act promptly. Ability to establish and maintain cooperative working relationships with patients, peers, physicians and administrators
• Skill in listening perceptively, conveying awareness and responding to patients and visitors with health concerns using tact and discretion. Ability to interact diplomatically and sympathetically with patients, their families, and general public in a high volume, public setting
• Skill in performing with frequent interruptions and/or distractions including the ability to accept equivocal circumstances and responds to changing priorities and deadlines. Ability to maintain composure in the face of resistance, indifference and hostility.
• Ability to maintain confidentiality and to work with sensitive and confidential information using discretion and judgment. Working knowledge of UC patient registration system, appointment scheduling system and order entry system. Understand and respect cultural and religious differences.
• High degree of adaptability. Comfortable with changing work flows. Skill in prioritizing assignment to complete work in a timely manner when there are changes in workload and assignments, pressures of deadlines, and/or a heavy workload. Demonstrated basic knowledge of physician office policies and procedures. Ability to establish and maintain cooperative and collaborative working relationships with medical, nursing and administrative personnel.
• Ability to accept ambiguous circumstances and take action where answers to a problem are not readily apparent. Skill in working independently and following through on assignments with minimal direction
• Working knowledge of patient related policies and procedures, as well as a thorough understanding of the University system. Familiarity with physician office billing procedures. Knowledge of University's Electronic Medical Record System preferred
• Verbal and composition skills to convey detailed medical information. Working knowledge of PC including the following software: Microsoft Word, Microsoft Outlook, Microsoft Excel, Windows.
• Skill speaking on a one to one basis with persons of various social, economic, and cultural backgrounds to obtain information and explain procedures. Ability to perform with frequent interruptions. Ability to prioritize workload when faced with changing deadlines. Ability to make independent decisions.
• Requires flexibility and conscientiousness. The incumbent should be able to handle variable supervisors and be receptive to an unpredictable work schedule. They should have the ability to triage incoming calls with efficiency. The incumbent must have the flexibility to be able to handle variable Neurosurgeons calendars. Responsibility of checking in nightly for next day's assignment
• Ability to constantly use multi-line telephone and computer.
• Working knowledge of outpatient practice operations. Knowledge of neurosurgical medical terminology to communicate effectively with physicians, nurses and other members of the health care community. Current knowledge of neurosurgical diagnosis, treatments, and terminology. Knowledge of University forms and procedures.

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

Current/former UC employees are subject to a personnel file review.

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