Move Coordinator - Full time - Detroit

GENERAL SUMMARY:

In a complex health system with 13 hospitals and 4,600 beds, the Move Coordinator acts as a central hub between high-level strategy and technical execution. The Move Coordinator oversees all logistics and planning for departmental relocations, facility activations, and occupancy transitions. This role is responsible for the meticulous sequencing of patient, staff, equipment and furniture moves to ensure continuous operations across a multi-site system and minimize downtime.

Reporting to the HFH System Vice President of Infrastructure Planning, Design and Construction, the Move Coordinator has matrix responsibilities to all planning, design and construction project stakeholders. This position is a member of the health system support services team, and will be a key component of operationalizing expansions, new locations, and new environments for patients and staff.

PRINCIPLE DUTIES AND RESPONSIBILITIES:

Move Planning:

• Lead the development of comprehensive move schedules, including the sequencing of clinical and non-clinical department relocations.

Transition Planning:

• Work with hospital leadership to develop new operational workflows required for new physical layouts.

Building Activation:

• Manage the activation phase, including the physical stocking of supplies and equipment and the practical process of moving contents into new spaces.

Occupancy Management:

• Coordinate the final occupancy phase, ensuring that all licensing, safety regulations, and facility readiness requirements are met before staff and patients arrive.

Stakeholder Coordination:

• Act as a liaison between construction teams, clinical department heads, and ancillary services like IT/IS, EVS, supply chain, biomed, nutrition, infection control and prevention, and others to maintain safe and effective daily operations during transitions.

Asset Logistics:

• Oversee the inventorying, tagging, and safe transport of sensitive medical equipment and clinical supplies.

Standardization & Compliance:

• Ensure all new furniture and equipment deployments strictly adhere to system space and design standards and procurement policies.

Infection Control & Safety:

• Partner with the Infection Prevention team to implement mandatory Infection Control Risk Assessment (ICRA) protocols during moves to protect patients from construction dust and contaminants.

Vendor Management:

• Supervise specialty movers, cleaning crews, and equipment installers to ensure work is completed on schedule and within budget.

Building Closures:

• Manage the deactivation phase of a department/building, including recycling, restocking of furniture, moving of employees to new locations, disposal of unwanted material, and coordination with Sustainability leads.

EDUCATION/EXPERIENCE REQUIRED:

• Bachelor's degree in Healthcare Administration, Facilities Management, Industrial Engineering, or a related field; professional certifications in project management (PMP) or transition planning (T&A) are a plus.
• 3-5 years of experience in transition planning, construction projects, or project management within a large healthcare system or complex corporate environment.
• Understanding of hospital operations, patient flow, and clinical workflows and special considerations and sensitivities inherent in healthcare settings.
• Proficiency in project management software, MS Office (Excel/Word/Power Point), and the ability to read architectural floor plans.

CERTIFICATIONS/LICENSURES REQUIRED:

• Must meet or exceed core customer service responsibilities, standards and behaviors as outlined in the Henry Ford Health Customer Service Policy
• Must practice the customer skills as provided through on-going training and in-services.

PHYSICAL DEMANDS/WORKING CONDITIONS:

• Normal office environment with minimal exposure to noise, dust, or extreme temperatures.
• Travel necessary to meetings, business locations, medical centers, schools, community partner sites, and/or health fairs. This may include working outdoors where temperatures are not controlled.

Additional Information

Organization: Corporate Services Department: Facilities Administration Shift: Day Job Union Code: Not Applicable