Executive Service
MOVE COORDINATOR
Department of General Services
State of Tennessee Real Estate Asset Management Division
Nashville, TN
Annual Salary: $49,176.00 - $61,548.00
Closing Date: 11/09/2026
This is a hybrid position
How you make a difference in this role:
As the Move Coordinator, you will serve as a customer-focused project coordinator responsible for planning, coordinating, and supporting agency relocations throughout the State of Tennessee. In this role, you will work with State agencies, STREAM staff, facilities teams, vendors, contractors, landlords, and other stakeholders to ensure moves are completed safely and efficiently, with minimal disruption to agency operations.
This position is part of the State of Tennessee Real Estate Asset Management (STREAM) division and supports relocation projects of varying sizes and levels of complexity. The successful candidate will demonstrate strong customer service, communication, organization, scheduling, documentation, and problem-solving skills, along with the ability to manage changing priorities and coordinate with multiple internal and external partners. The role also supports lease handovers and occupancy transitions by coordinating move schedules with the project team including, facilities, leasing, interior design, technology representatives, and furniture vendors.
Job Overview:
This position reports to Project and Relocation Operations Manager. This position has a work schedule and requires the ability to travel statewide typically 1-2 days per week, with additional travel as needed and adjustment of work schedules to support major relocations or occupancy transitions. The State of Tennessee offers competitive benefits, including health, dental, vision, and life insurance; tuition assistance; retirement plans; employee discounts; free downtown parking; generous annual and sick leave; and State holidays. More information about benefits is available at www.tn.gov/hr/employees1/benefits.html.
Key Responsibilities:
- Serve as the primary day-to-day coordinator for assigned State agency relocation projects.
- Develop and maintain move plans, schedules, project trackers, inventories, contact lists, and related relocation documentation.
- Coordinate multiple relocation projects simultaneously of varying sizes and complexities, adjusting schedules and resources as project requirements, construction schedules, occupancy dates, agency needs, or facility conditions change.
- Coordinate planning meetings, site visits, walkthroughs, vendor coordination, move execution, and post-move closeout activities.
- Work directly with agency representatives to understand staffing, furniture, equipment, records, storage, technology, and operational needs.
- Coordinate moving and relocation vendors, including services provided through Statewide Contract 170.
- Coordinate with STREAM Interior Design, Leasing, Workstation Design, Vehicle and Asset Management, Facilities Management, and other DGS business units to prepare spaces for occupancy.
- Coordinate with leasing and facilities management teams during lease handovers and occupancy transitions to align move activities with lease commencement dates, landlord requirements, construction schedules, and agency readiness.
- Develop working knowledge of State of Tennessee procurement processes, State property surplus procedures, storage requirements, facility procedures, and other applicable State policies and processes related to agency relocations.
- Coordinate with Strategic Technology Solutions and agency technology representatives so technology activities align with the overall move schedule.
- Coordinate with furniture vendors on projects within approved scope of work including, agency furniture requests, delivery and installation schedules, issue resolution, and completion follow-up.
- Support furniture requests and budgeting by documenting agency needs, coordinating cost estimates, tracking anticipated versus actual costs, and escalating scope changes or funding concerns to manager or designated approver.
- Coordinate the removal, storage, reuse, transfer, or surplus of furniture and other facility items with State Surplus, vendors, and agencies, maintaining accurate inventory and authorization for disposal records.
- Participate in site visits to identify schedule conflicts, resource needs, facility concerns, and operational risks, and elevate issues when additional direction is needed.
- Maintain accurate records of relocation activities, vendor performance, project milestones, asset movement, storage requirements, furniture requests, budget-related items, and completion status.
- Maintain accurate records of relocation activities, vendor performance, project milestones, asset movement, storage requirements, and completion status.
- Support continuous improvement of relocation procedures, templates, vendor coordination, customer service, and overall program execution.
- Perform other duties as assigned.
Minimum Qualifications:
- Two years of experience coordinating projects, operations, relocations, facilities work, logistics, or a related area.
- Proficiency in Microsoft Office Suite.
- Strong customer service, communication, organization, scheduling, and problem-solving skills.
- Ability to manage multiple projects and changing priorities while maintaining accurate documentation and follow-up.
- Ability to work professionally with agency leadership, State employees, vendors, contractors, landlords, and internal business units
Preferred Qualifications:
- Experience with state government operations, procurement processes, statewide contracts, or vendor coordination.
- Familiarity with relocation planning, move management, furniture coordination, asset management, facilities operations, or workplace projects.
- Working knowledge of project tracking tools, floor plans, inventories, and electronic documentation systems.
- Experience coordinating with furniture vendors, furniture installation, workplace planning, furniture requests, or furniture-related project budgets.
- Experience supporting lease handovers, office occupancy transitions, construction or renovation projects, or coordination with property management and leasing teams.
- Experience tracking project costs, preparing estimates, documenting scope changes, or monitoring spending against approved budgets.
Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.