Middle School Student Activities Director

SALARY RANGE: $65,000 - $80,000 Annually

JOB SUMMARY

The Director of Middle School Student Activities oversees co-curricular programs, including assemblies, camps, student government, and class and club activities. Reporting to the Middle & High School Assistant Principal for Student Life, this role collaborates with faculty, families, and the broader community to create meaningful student experiences and support student growth in alignment with Mid-Pacific’s commitment to deeper learning.

COMMUNITY

Mid-Pacific is a community that values each student’s unique perspectives, talents, and aspirations. Faculty and staff work collaboratively to prepare students for a complex, interconnected world by fostering critical thinking, creativity, ethical collaboration, and cross-cultural understanding—empowering students to reach their full potential.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Student Leadership & Organization

• Supervise and monitor student activities, including advising student organizations, and developing, coordinating, implementing, and scheduling co-curricular programs.
• Work closely with middle school club advisors to plan and assist with club-related activities.
• Advise the Executive Council members and provide support to all Class Council members.
• Hold Student Council meetings regularly and support student-sponsored events and activities.

Program Planning & Event Coordination

• Coordinate all aspects of middle school events, including academic excursions, end-of-semester activities, community service projects, recess / flex periods, and grade-level events.
• Organize the middle school open house each August.
• Organize an annual middle school field day program and other traditional activities.
• Develop and sustain middle school student life traditions and experiences.
• Reserve venues and transportation for grade-level events, including securing contracts, processing payments, and coordinating logistics.
• Work closely with middle school class advisors to plan and assist with activities.
• Coordinate, as needed, with the Chaplain to support middle school chapel programming.

Administrative Operations & Logistics

• Manage the student activities budget and oversee club and class budgets.
• Process and manage purchase orders (student and administrative accounts) and support faculty with reimbursements and payment processes.
• Assist and advise middle school teams on program planning, facility use, services, and available equipment.
• Maintain accurate records in support of student activities, events, and student council.
• Maintain organization and inventory of supplies, storage spaces, and activity-related resources.
• Meet with the calendar planning committee to coordinate annual scheduling.
• Develop and maintain a parent volunteer program.

Collaborative Leadership & School-Wide Support

• Manage internal and external communications, including providing regular updates to deans and team leads.
• Collaborate with the Communications department to oversee newsletters and class page postings.
• Support teachers with designated activity blocks within the school schedule.
• Support the middle school advisory program and collaborate with team leads and advisors to design and implement programming.
• Coordinate across divisions (elementary, middle, and high school) to support school-wide initiatives and events.
• Attend bi-monthly Lead Team meetings and monthly directors' meetings.
• Meet regularly with team leaders and class advisors to coordinate projects, calendar dates, and facilities.
• Assist with planning and coordinating August professional development.
• Provide support for Admissions events and activities as needed.
• Collaborate, as appropriate, with the Community Engagement Specialist on school-wide events and initiatives.

Regular and predictable attendance at work is essential.

SCHOOL SAFETY

• Participate in the development of a safe and healthy workplace.
• Comply with the instructions given for their own safety and health and that of others, in adhering to safe work procedures.
• Take reasonable care to ensure their own safety and health and that of others.
• Report any injury, hazard or illness immediately to their Supervisor and Human Resources.
• Not place others at risk by any act or omission, not willfully or recklessly interfere with safety equipment.
• Act as a role model by demonstrating safe work behaviors.
• Identify, assess if necessary, and control hazards within the area of responsibility.
• Ensure that equipment/supplies are properly maintained.
• Maintain relevant knowledge of safety laws.
• Mandatory reporting of sexual abuse to law enforcement or child protective services, and Human Resources. Sexual abuse includes child molestation, any actual or alleged illegal or otherwise wrongful sexual conduct with a minor, and serial sexual misconduct, any actual or alleged illegal or otherwise wrongful sexual conduct with more than one victim; and committed by or alleged to have been committed by any perpetrator who is not a student of an included entity.
• Develop safe work procedures and ensure adherence to procedures.
• Ensure compliance of safety policies and procedures.
• Communicate safety issues with employees.
• Ensure that employees are provided with information, instruction, training and supervision that they need to work safely.
• Ensure that employees are aware of and abide by all relevant safety procedures.
• Encourage early reporting of incidents and forward information to Manager and Human Resources immediately.

PROFESSIONAL COMPETENCIES

• Demonstrating Professional Body of Knowledge: A professional demonstrates an understanding of practice area knowledge and appreciates learning more about this practice area and beyond.
• Professional as a Learner: A professional engages in career-long professional learning and ongoing critical reflection to identify opportunities for improving leadership, mentoring, and collaboration. The inherent nature of a professional staff member is a keen, lifelong passion for learning, and a deep curiosity and wonder about people, events, and places.
• Fostering Effective Relationships: A professional builds positive working relationships with colleagues, other departments, and the community.
• Establishing an Inclusive Environment: A professional creates a safe, caring environment that is inclusive of and engaging for others.
• Professional as a Leader: A professional seeks leadership opportunities.

QUALIFICATIONS and/or EXPERIENCE

• Minimum requirement: Bachelor’s degree from an accredited university or college.
• A minimum of 3 to 5 years of teaching experience working with middle-level learners.
• Demonstrate organizational skills with attention to detail and the ability to work a flexible work schedule including evenings and weekends as needed.
• Must have excellent oral and written interpersonal skills to effectively communicate with students, faculty, families, and the general public.
• Skill in facilitating and modeling a quality customer service orientation; and ability to efficiently multitask.
• Proficient in using all aspects of Google Workspace, Canva and Adobe as well as other ed tech applications.

WORK SCHEDULE

This in-person position follows the academic calendar from August through May and includes scheduled winter, spring, and summer breaks. The standard schedule is 40 hours per week, Monday through Friday from 7:30 a.m. to 4:00 p.m. Hours may vary based on departmental needs, deadlines, or school events. Flexibility to work outside of regular business hours (i.e., evenings and weekends) is frequently required.

Additionally, summer preparation for the school year is required and will be compensated with an annual stipend.

PHYSICAL DEMANDS

Our campus consists of multiple buildings on 44 hilly acres that requires frequent walking including uphill and stairs. The employee on a daily basis is required to frequently walk to and from classrooms or buildings within 5 minutes; lift and carry approximately 10-15 pounds (materials for activities, papers, books, etc.); arrange furniture as needed; stand and sit throughout the day for instruction and supervision of students; walk class to chapel (once a week), walk around instructional spaces (daily), walk from classroom to copier room (frequently), walk to library (occasionally), walk to various indoor and outdoor areas to supervise students (daily); occasional bending; frequent reaching when coordinating activities. Some climbing of stairs (daily); walking up a slight hill (daily).

MENTAL DEMANDS

On a daily basis, must frequently problem solve, make decisions, interpret data, organize, speak, write, plan, and clearly communicate.

EQUIPMENT USE

Telephone, computer, iPad - frequently;

Copier, printers and other hardware – occasionally

WORKING CONDITIONS

Indoor - frequently;

Outdoor, Loud Noise, Cold and Hot Temperatures – occasionally

WORK ENVIRONMENT

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

Mid-Pacific Institute provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, marital status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.