Middle School Secretary to Principal or AP

Principal/Assistant Principal Secretary Job Title: Principal/Assistant Principal Secretary Exemption Status/Test: Nonexempt Reports to: Principal/Assistant Principal Date Revised: June 2017 Dept./School: Assigned Campus Pay Grade: Calendar Days: 2117-2119(P) 226 2126A (HS P) 226 2106A (AP) 187 2112B (HS AP) 210 Appointed By: The Superintendent of Schools Primary Purpose: Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff. Qualifications: Education/Certification: High school diploma or GED Special Knowledge/Skills: Proficient keyboarding and file maintenance skills Ability to use software to develop spreadsheets, databases, and do word processing Ability to maintain accurate and auditable records Knowledge of basic accounting principles Ability to follow verbal and written instructions Ability to perform a variety of tasks often changing assignment on short notice Effective organizational, communication, and interpersonal skills Experience: Three years of clerical experience Major Responsibilities and Duties: Records, Reports, and Correspondence

1. Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.
2. Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
3. Maintain school calendar of events.
4. Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.

Principal/Assistant Principal Secretary Reception and Phones

5. Receive incoming calls, take reliable messages, and route to appropriate staff.
6. Assist students, teachers, and parents as needed.
7. Schedule meetings and appointments and maintain calendar for principal. Accounting and Inventory
8. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
9. Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
10. Maintain inventory of fixed assets, equipment, and supplies. Other
11. Assist with planning, preparation, and setup of faculty meetings and campus activities.
12. Sort, distribute, or deliver mail and other documents.
13. Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.
14. Maintain confidentiality.
15. Demonstrate dependability and punctuality by exercising regular attendance and promptness.
16. Follow district and building policies.
17. Maintain a professional, cooperative, and positive attitude.
18. Assume other duties as assigned. Supervisory Responsibilities: Monitor the work of campus secretaries and clerical aides. Evaluation: The Paraprofessional's evaluation is a responsibility resting with the Principal. An evaluation shall be completed in writing at least once during the course of the school year. Salary: As approved by the Board of Trustees 2

Reviewed b Date Received by Principal/Assistant Principal Secretary Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours Mental Demands: Work with frequent interruptions; maintain emotional control under stress This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and dutie hat may be assigned or skills that may be required. 3