JOB DESCRIPTION
1
Updated August 2025
Job Title: Office Clerk - Middle
School Reports to: Principal
FLSA status: Non-Exempt Supervisor
duties: none
Classification: Classified Term: 10 month
Position
Summary:
This position is responsible for managing the front desk, answering phones,
and greeting visitors. Key duties include checking students in and out,
assisting with student registration, and providing essential administrative
support to school administration and interacting positively with staff, students,
and families. Employees in this position must be organized, a strong
communicator, customer service oriented, and thrive in a fast-paced school
environment.
ESSENTIAL DUTIES & RESPONSIBILITIES*:
Works cooperatively and maintains effective relationships with students, parents, district personnel and
the general public, as is applicable to the position.
Maintain a tidy front desk area as well as an attractive and comfortable reception area for visitors
Answer phones and relay messages, providing a tactful, courteous and informed contact for staff,
parents, and the community.
Greet and provide supportive information to any visitors to campus and maintain a record of their visit.
Separates those items that are of a confidential nature from those that are not.
Applies general office practices and procedures, e.g., organizes the office; orders and maintains
supplies; opens and processes incoming mail; receives and places telephone calls and recorded
messages; maintains an organized filing system; greets and assists visitors; operates a variety of office
machines.
Inventories, orders and distributes supplies for students and staff.
Processes requests for student records from other schools
Serves a support for copy machine issues
Assists other office personnel in fulfilling their job functions in the event of an absence
Responsible for processing purchase requisitions
Assist with student supervision when needed
Provide support to the school administration as needed
- As a result of the ever changing demands of a school office environment, other duties may be
assigned to ensure the smooth operation of the office.
KNOWLEDGE, SKILLS & ABILITIES:
Ability to take direction from School Administration and adapt to changes when administrative
decisions are made
Ability to communicate effectively verbally and in writing.
JOB DESCRIPTION
2
Ability to apply common sense understanding to solve practical problems and deal with a variety of
situations.
Ability to work cooperatively and courteously with staff, students, parents and community members.
Ability to handle confrontation and conflict without an emotional response.
QUALIFICATIONS & REQUIREMENTS:
Education & Experience:
High School diploma or equivalent
Preferred: Two years previous office clerical experience (preferably in a school district)
Able to use multi-line phone system
Computer Proficiency:
Google Office Tools (preferred)
Ability to learn new computer-based programs quickly
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the
essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is required to reach with hands and arms. The
employee is frequently required to sit and occasionally stand and walk. The employee may be required to
move 20 pounds and could occasionally lift or move up to 25 pounds.
WORK ENVIRONMENT:
Indoor office environment. This position regularly works indoors. The noise level in the work environment is
generally quiet to moderate and may become excessively noisy at times. Will have contact with employees,
external agencies and the public.
Disclaimer: The duties and responsibilities identified in this position description are illustrative only and are in no way intended to be a
complete list of activities that may be required of an incumbent. The information contained in this job description is for compliance with the
American Disabilities Act (ADA) and is not an exhaustive list of duties performed for this position. Additional duties may be performed by the
individual currently holding this position and additional duties may be assigned.