Mid-Level Office Personnel

Location: Hunstville, AL
Work Arrangement: Onsite

The Mid-Level Office Personnel position provides day-to-day administrative support with limited supervision. The role requires stronger office coordination, communication, records management, and scheduling capabilities than an entry-level clerical position.

• Manage daily administrative duties and responsibilities with minimal direct supervision.
• Coordinate departmental communication and maintain an organized work environment.
• Greet and assist visitors and direct them to appropriate City personnel.
• Answer and route phone calls and manage shared inboxes and calendars.
• Draft professional correspondence and routine business communications.
• Create, update, maintain, and organize physical and digital filing systems, databases, and reports.
• Maintain shared calendars and schedule internal and external meetings.
• Prepare basic meeting agendas, meeting materials, and meeting notes.
• Monitor inventory levels of office supplies and reorder supplies as needed.
• Coordinate maintenance for standard office equipment.

• High school diploma, associate degree, administrative certification, or a combination of specialized training, experience, and education.
• Approximately 2 to 4 years of general office or administrative support experience.
• Strong working knowledge of Microsoft Office.
• Strong verbal and written communication skills.
• Ability to organize and prioritize multiple tasks.
• Professional interpersonal skills and ability to work with limited supervision.