Mgr 2 - Contract Mgmt (No Commissions)

Trouble shoot and work directly with the business requester and/or Procurement on issues regarding commodity codes, suppliers on approved/preferred supplier lists but not showing up in eMP, reactivating suppliers that are active in ARAVO but not in eMP. " Receive information from R&D business partners in order to submit PRs on their behalf (Examples of purchased goods or services may include: lab services, prototype components, sample raw materials, tools, catalog supplies, etc.).

JOB TITLE:Contract management coordinator
Location: Spring House, PA Role will be HYBRID 3 days in office/ 2 days remote
Duration:6-9months contract

JOB SUMMARY:
" Enter purchase requestions for team.
" Manage changes orders Purchase Requisition (,) changes for all DS requests
" Manage invoicing mismatch process and advise leaders on needed approvals, changes, and invoicing issues.
" Processes, modify, and update Confidential Disclosure Agreement (CDA) / non-disclosure agreement (NDA) requests
" Enter all Scope of Work (SOWs) for project requests into e-Marketplace or e-Client. These requests will be used to generate a contract / Purchase Order (PO) or a PO only, depending on project cost and risk assessment
" Determine all category designations for project requests. This is the most difficult component of the e- Marketplace process and often requires procurement interface
" Serve as the project monitor for the project requestor
" Track requests on a regular basis and report on status to requestors
" Manage a project tracker spreadsheet for each request and document activities (or lack thereof)
" Follow-up and serve as project expediter when a request gets stalled in R2P, Sourcing, Supplier contracting, or legal internally, or with the supplier externally
" Notify process step owners of changes / project timing criticality
" Process new supplier requests in ARAVO, and work with the supplier to get relevant banking information entered into the system
" Assist new HCP supplier complete submissions for HCP number, or National Provider Identifier Standard (NPI) number
" Manage and track the health care compliance component of all relevant contracts and POs / process Totality requests and track / monitor the request through the approval process
" Provide procurement, contracting and e-Marketplace training for the team
" Gather all information necessary from project leads, procurement, suppliers, etc to successfully process a contracting request
" Perform research on PO / Contract status for project owners, including information on payments and accruals required
" Manage grey zone process for requests that don t fit into traditional client's procurement categories

Perform other Business Support Associate Duties for client's R&D, including:
" Create the eMP Request
" Submit eMP Purchase Request
" Track and monitor progress of , and PO Process
" Follow-up with Procurement or Business Requester as needed PO & Invoice Reconciliations
" Resolve mismatch discrepancies
" Ensure payments released and PO closure
" Assist user base and finance teams with mismatch management and training Process Optimization
" Provide process improvement feedback to Procurement
" Help Procurement prioritize Continuous Improvement initiatives Purchase Orders
" Process purchase requisitions and request purchase orders (expense & capital) with selected suppliers.
o Receive purchase information from R&D business partners
o Utilize the eMP purchasing system to submit and process PRs resulting in POs.
o Systems Compatibility issues. Trouble shoot and work directly with the business requester and/or Procurement on issues regarding commodity codes, suppliers on approved/preferred supplier lists but not showing up in eMP, reactivating suppliers that are active in ARAVO but not in eMP. Systems issues, training and guidance.
" Receive information from R&D business partners in order to submit PRs on their behalf (Examples of purchased goods or services may include: lab services, prototype components, sample raw materials, tools, catalog supplies, etc.)
" Modify and manage purchase orders for the user base. This includes but are not limited to these activities: Check order status, modify quantities or due dates, receive and deliver products to team members, reassign PO owners, perform research, assist with error messages, cancel / close POs.

New Supplier Add Process
" Most supplier add requests are submitted through eMP. In certain circumstances, utilize ARAVO to create and update vendor information.
" Work with the requestor to complete the supplier add form for the preliminary required information to start the supplier add process.
" Enter the request to add a new supplier into the ARAVO database by adding the preliminary supplier information and instructions to the supplier contact to assist them with completing their required tasks.
" Follow the process through the ARAVO database to ensure that the supplier addition goes through smoothly and in a timely manner. This will then allow PRs to be created for the new supplier.

Customer Service and Training
" Proactively communicate with and provide customer service to client's requesters
" Ensure training and proficiency on all applicable Client's Systems
" Provide detailed training for user community on , entry, Invoice and PO management,
" Systems use, contracting, and other topics related to the procure-to-pay process. Compliance
" Ensure compliance with all applicable Policies & Procedures

Additional Marketing Strategy Responsibilities:
" Prepare detailed plan supporting high-level plan
" Liaise with stakeholders to ensure they are clear on expectations/deliverables
" Maintaining project documentation in compliance with internal SOPs and applicable regulatory standards.
" Facilitating communication and information flow amongst S&O, TA and SLT team members and stakeholders.
" Assisting in the preparation of portfolio status reports and presentation materials for governance meetings.
" Managing document versioning, SharePoint sites, or other collaborative tools.
" Build and maintain strong collaborations within the TA (TA R&D Client liaison for biology, Clinical Development) and partnering functions (Regulatory, Global Development, Medical Affairs, Commercial).
" Liaise with administrators regarding logistics, interacts with members of the Clinical and Indication Teams, and other scientific and business related disciplines as needed

Required Qualifications:
" Bachelor s degree is NOT required, work experience with above tasks is most important
" Must have at least 2-5 years of prior experience performing all the listed job duties
" Candidate must be able to come in and hit the ground running immediately
" Must always have a professional demeanor
" Must have prior Purchase Order and Contract experience
" Must have prior Contract Management experience