Meeting & Events Planner - Spring House, PA

Meeting & Events Planner - Spring House, PA

Job ID

296947

Posted

29-Sep-2026

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Marketing, Town Planning, Workplace Strategy

Location(s)

Spring House - Pennsylvania - United States of America

About the Role:

The Meeting & Events Planner serves as the primary owner of meeting and event planning services for the Spring House campus. The role manages the complete event lifecycle and partners with clients, campus teams, and vendors from initial consultation through onsite execution and follow-up.

Spring House is a large, high-profile campus supporting approximately 2,000 employees and nearly 100 conference rooms. The campus hosts executive leadership visits, customer engagements, scientific events, town halls, training programs, and strategic business initiatives. The planner exercises independent judgment, proactively resolves issues, and serves as the central point of coordination for meeting and event delivery.

What You'll Do:

• Develop end-to-end event plans and detailed timelines to support successful execution from initial request through completion.
• Consult with clients to understand event objectives, recommend solutions, and coordinate room setups, floor plans, catering, audio visual support, security, registration, scheduling, signage, and related logistics.
• Manage conference room reservations, shared mailboxes, Outlook calendars, and event approval workflows.
• Facilitate planning meetings with clients, campus service partners, and vendors. Document responsibilities, deadlines, and escalation needs.
• Review event orders create floor plans, and communicate setup or teardown details and schedules to supporting teams and vendors.
• Serve as the primary point of contact throughout the event lifecycle and the onsite lead on the day of the event.
• Coordinate executive, VIP, customer, scientific, government, town hall, training, poster session, and multi-room events.
• Conduct event readiness reviews and onsite inspections to verify that spaces are properly configured, safe, and event-ready.
• Confirm vendor arrival and load-in requirements, setup times, and event-day access needs.
• Collaborate with Facilities, Catering, Audio Visual, Security, Housekeeping, Building Operations, and external vendors to support event delivery.
• Support event setup and teardown, guest arrival, wayfinding, and attendee or speaker requests as needed.
• Proactively troubleshoot issues, resolve service gaps, and escalate concerns through the appropriate campus channels.
• Complete post-event reporting, reconciliation, and client follow-up. Recommend improvements that strengthen service quality, process efficiency, and the attendee experience.

Spring House Operational Support

• Support event operations across campus meeting, event, and shared-use spaces.
• Manage weekly scheduling and related logistics of merchandise vendor program.
• Support poster sessions, town halls, campus engagement programs, and other large-scale or complex campus events.
• Communicate needs and confirm readiness of event-related requirements, including furniture, signage, easels, waste receptacles, registration materials, and venue access.

Leadership & Ownership

• Take responsibility for the end-to-end planning and coordination of meetings and events, ensuring all requirements are executed successfully from intake through post-event follow-up.
• Use sound judgment, make informed decisions, and remain accountable for event outcomes.
• Build productive partnerships with clients, campus stakeholders, service providers, and vendors.
• Maintain a thorough understanding of campus services, operating procedures, venue capabilities, and escalation pathways.
• Lead by example and model behaviors consistent with CBRE RISE values.
• Work within established procedures while identifying practical opportunities to improve event quality, service delivery, and client satisfaction.
• Communicate clearly, ask questions, confirm understanding, and keep stakeholders informed of changes or risks.

What You'll Need:

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future

Required

• CMP (Certified Meeting Professional) certification or current/recent experience managing complex meetings, events, and customer-facing hospitality services preferred.
• Strong customer service, communication, organization, and stakeholder management skills.
• Ability to manage multiple priorities, deadlines, and changing requirements in a fast-paced environment.
• Demonstrated ability to work independently, analyze information, solve problems proactively, and make sound decisions.
• In-depth knowledge of Microsoft Office products, including Word, Excel, and Outlook.
• Strong attention to detail and an inquisitive, service-focused mindset.

Preferred

• Bachelor's degree preferred with up to 3 years of relevant experience. In lieu of a degree, a combination of education and experience will be considered.
• Experience supporting executive, VIP, customer-facing, scientific, or government-related events.
• Familiarity with workplace experience, hospitality, conference services, or corporate meeting operations.

The successful candidate will be a highly organized Meeting & Events professional who takes ownership, understands the operational complexity of a large corporate campus, and consistently delivers polished, well-coordinated experiences for clients and guests.

Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

Host

Host is a service line of CBRE, the world's largest commercial real estate organization. Our mission is to increase individual well-being, personal productivity and organizational effectiveness through people-led, technology-enabled services. Put simply: our goal is to help people work smarter and delight in doing it.

Our experience offering connects employees to their environments - via technology, amenities, and communities that matter the most. Host's scalable product suite includes concierge-quality services provided by talented CBRE "hosts"; world-class customer service training and certification; and a powerful, enterprise-grade technology platform.

The platform, which can be tailored to specific client requirements, features a robust mobile experience that allows users to navigate the workplace, schedule meetings with colleagues, reserve workspaces, use food and beverage services, and access building and concierge services.

Find out more

About CBRE Group, Inc. CBRE Group, Inc. (NYSE: CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world's largest commercial real estate services and investment firm and a premier provider of critical infrastructure services. The company has more than 155,000 employees serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage servicing, valuations); Building Operations & Experience (facilities management, property management, flex space & experience, critical infrastructure); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at www.cbre.com.

Apply

Share this job:

Share

• Share Meeting & Events Planner - Spring House, PA with LinkedIn
• Share Meeting & Events Planner - Spring House, PA with Twitter
• Share Meeting & Events Planner - Spring House, PA with a friend via e-mail

Go back

Join our Talent Community

Keep up to date with exciting career

opportunities and the latest news.

Sign Up