Medical Secretary

Job Title: Medical Secretary
Location: Wayne, NJ
Duration: Full-Time
Shift: Monday-Wednesday 9:30 AM-6 PM & Thursday-Friday 8:15 AM–4:45 PM

Pay Rate: $23/HR ON W2

Summary:
To assist the Medical Staff Coordinator, Medical Director, and Vice President, Medical Administration in gathering, coordinating, and distributing data, minutes, and correspondence and other duties pertaining to the functioning of the Medical Staff.

Responsibilities:

• Responsible for coordinating and providing staff support for specified Medical Staff functions.
• Coordinate Committees and Department Meetings of the Department of Medicine (Perth Amboy Division).
• Coordinate Department of Medicine (Old Bridge Division) and Department of Medicine (Quality Assurance Committee).
• Support Graduate Medical Education.
• Provide support to the Physical Diagnosis Course, Physician Assistant Program, and Internal Medicine Residency.
• Assure meeting room assignments and reservations; provide members with two weeks' written notice of date/time/place of scheduled meeting. Prepare agenda.
• Attend meetings, if requested; produce accurate minutes of meeting within one week after receipt of draft. Submit minutes for necessary approvals and route as appropriate.
• Type related correspondence as received within two weeks of receipt.
• Follow up on action items from the meetings.
• Generate and maintain a current attendance record for all medical staff meetings under assigned responsibility.
• Produce on-call schedules for the Department of Medicine and its divisions; type, distribute, and communicate changes as received.
• Maintain current listing of assigned physician mailboxes and distribute accordingly.
• Perform secretarial functions to support the activities of the Medical Staff.
• Receive incoming telephone calls, record accurate messages, place outgoing calls.
• Retrieve and deliver Medical Affairs mail to/from the mailroom, on a shared basis with other secretarial staff.
• Coordinate duplication, collation, distribution, and filing of materials on a regular basis; initiate, complete, document requisitions for office supplies and requests for equipment.
• Perform other assignments as directed by the Medical Staff Coordinator, the Medical Director, or the Vice President, Medical Administration.
• Provide back-up support to other secretaries in the Medical Affairs Division as assigned.
• Perform other miscellaneous or special assignments as required.

Required Skills:

• Four years of secretarial experience or equivalent employment experience or education.
• Must be proficient in PC office software.

Preferred Skills & Experience:

• Health/hospital experience preferred.
• Secretarial science education or comparable experience preferred.
• Medical Receptionist or Front Desk experience preferred.