Medical Secretary

Position: Medical Secretary
Department: OBGYN 
Address: Wayne, NJ 07470
Duration: 08/31/2026 – 02/01/2027 | 22 Weeks
Shift: Monday–Wednesday: 9:30 AM–6:00 PM; Thursday–Friday: 8:15 AM–4:45 PM
Schedule: Monday–Friday | 40 Hours/Week | No Weekends | Holidays as Needed | On-Call Required
Pay Rate: $21.50/hr. on W2

Required Experience

• Four years of secretarial experience or equivalent employment experience or education.
• Proficient in PC office software.

Preferred Experience

• Health/hospital experience.
• Secretarial science education or comparable experience.
• Medical Receptionist or Front Desk experience.

Education

• High School Diploma or equivalent.
• Post-high-school course in medical terminology preferred.

Required Skills

• General Office Receptionist
• Front Desk Experience
• Medical Secretary

Job Responsibilities

• Assist the Medical Staff Coordinator, Medical Director, and Vice President, Medical Administration with gathering, coordinating, and distributing data, minutes, correspondence, and other Medical Staff activities.
• Coordinate and provide staff support for specified Medical Staff functions and committees/departments.
• Coordinate meeting room assignments and reservations, provide meeting notices, and prepare agendas.
• Attend meetings as requested and produce accurate meeting minutes within one week after receipt of draft.
• Follow up on meeting action items and maintain attendance records.
• Produce, type, distribute, and communicate changes to on-call schedules.
• Maintain physician mailbox listings and distribute mail accordingly.
• Receive incoming telephone calls, record accurate messages, and place outgoing calls.
• Coordinate duplication, collation, distribution, and filing of materials.
• Complete office supply requisitions and equipment requests.
• Provide backup support to other Medical Affairs secretaries as assigned.
• Answer phone calls, check in patients, verify insurance, schedule appointments, call patients with results, and collaborate with practice providers.
• Perform other assignments and miscellaneous or special duties as directed.