JOB TITLE: Medical Secretary – Hematology Oncology
JOB OVERVIEW
Location: Manahawkin, NJ 08050
Job Type: Contract (13 weeks) / (NO BENEFITS)
Schedule: Monday to Friday, 8:00 AM – 4:30 PM
Hours: 40 hours per week
Pay Rate: $20-22 per hour
JOB SUMMARY: This role provides administrative and secretarial support to the Hematology Oncology department. The ideal candidate is organized and detail-oriented, with strong administrative and secretarial skills, excellent customer service abilities, and experience coordinating schedules, meetings, correspondence and departmental documentation.
RESPONSIBILITIES
Administrative and Secretarial Support
- Provide administrative and secretarial support to medical leadership and department staff.
- Assist with office supply requests, equipment requisitions and general administrative needs.
- Provide backup administrative support to other medical affairs staff as needed.
Meetings and Scheduling
- Coordinate departmental and medical staff meetings, including scheduling, room reservations and meeting notifications.
- Prepare meeting agendas, record minutes, distribute documentation and follow up on action items.
- Coordinate physician on-call schedules and communicate schedule changes.
Communications and Records
- Prepare and distribute correspondence, reports, schedules and other departmental communications.
- Maintain attendance records and updated physician contact and mailbox listings.
- Organize, duplicate, distribute and maintain departmental records and documents.
- Answer incoming telephone calls, take accurate messages and place outgoing calls.
REQUIRED QUALIFICATIONS
- High school diploma or equivalent.
- Four years of secretarial experience, or equivalent employment experience or education.
- Proficiency in PC-based office software.
- Strong customer service, scheduling, organizational and multitasking skills.
PREFERRED QUALIFICATIONS
- Previous healthcare or hospital experience.
- Knowledge of medical terminology.
- Post-secondary coursework in medical terminology.
- Secretarial science education or comparable experience.