Medical Records Specialist

Medical Records Specialist Job Summary:

Maintains the facility’s medical records and is responsible for the accuracy, safety, and confidentiality of the records. The Medical Records Specialist is responsible for a variety of tasks, including but not limited to, collecting patient information, issuing medical files, filing medical records, and processing resident admissions and discharge papers. To be successful, the Medical Records Specialist should have knowledge of medical terminology, processes, and administrative duties. The MRS should also demonstrate excellent communication and organizational skills.

Medical Records Specialist Major Duties and Responsibilities:

• Responsible for the collection, processing, filing, maintenance, storage, retrieval, and distribution of medical records according to facility policies and procedures.
• Responsible for collection and filing/scanning in medical record of all laboratories, pathology, EKG, x-ray reports received prior/postdate of surgery and of all appropriate correspondences.
• If applicable, arranges all chart forms, correspondence, reports in appropriate order per facility policy/procedures.
• Responsible for marking and obtaining all necessary signatures to complete chart, including contacting physician’s offices regarding necessary signatures and/or reports.
• Responsible for obtaining all missing chart contents needed to complete medical records.
• Arrange for appropriate disposal of medical records per facility policies/procedures.
• Gather patient demographic and personal information.
• Help with departmental audits and investigations.
• Distribute medical charts to the appropriate departments of the facility.
• Maintain quality and accurate records by following facility procedures.

Medical Records Specialist Education and Experience:

• Highschool diploma or equivalent qualification.
• A minimum of 2 years’ experience in a similar role preferred.
• Understanding of medical terminology and administration processes.
• Proficient in information management programs and MS Office.
• Outstanding communication and interpersonal abilities.
• Strong attention to detail with excellent organizational skills.