Medical Records Clerk

Job Title: Medical Records Clerk
Address: New York, NY
Duration: 10/26/2026 10/26/2026
Work Hours: 7 hrs/day | 35 hrs/week
Schedule: Monday Friday, 9:00 AM 5:00 PM
Pay Range - $24/hr - $25/hr

Summary

Prepare, scan, and index legacy paper medical records into the electronic health record as part of a department-wide effort to eliminate paper. The role requires a working knowledge of paper medical record organization and the ability to identify document types accurately, along with strong typing, data entry, and spreadsheet skills.

Key Responsibilities

• Prepare records for scanning by removing Client and clips, repairing torn pages, and sorting/batching records by document type.
• Identify and separate document types within paper charts, including face sheets, H&Ps, operative reports, progress notes, nursing documentation, orders, consents, lab and imaging results, and discharge summaries.
• Scan records at production volume and verify image quality, orientation, page counts, and completeness.
• Index each document to the correct patient, encounter, date of service, and document type.
• Review scanned output for errors and rescan or reindex as needed.
• Enter and maintain batch, volume, and exception data in tracking spreadsheets.
• Flag illegible pages, missing documents, and misfiled material to the supervisor.
• Handle all Protected Health Information (PHI) in accordance with HIPAA and hospital policy.

Required Qualifications

• 1+ year of experience working directly with paper medical records.
• Demonstrated ability to recognize and correctly classify medical record document types.
• Typing speed of 40 WPM or better with high accuracy.
• Working proficiency in Excel, including data entry, sorting, and filtering.
• Proven accuracy in data entry and comfort with repetitive, detail-oriented work.
• Ability to maintain strict confidentiality.

Preferred Qualifications

• Prior HIM or document imaging experience in a hospital setting.
• Familiarity with Epic.
• Knowledge of medical terminology.

Physical Requirements

• Ability to lift and carry record boxes weighing up to 25 lbs.
• Ability to stand, bend, and reach for extended periods.

Education

• High School Diploma or GED equivalent

Experience

• Minimum 1 year of relevant experience.