Medical Records Clerk

JOB SUMMARY:

The Medical Records Clerk is responsible for coordinating and guaranteeing accurate scanning and filing of medical records, ensuring medical records are complete and there is proper release and maintenance of records. The Medical Records Clerk of Community Health Systems, Inc. (CHSI) has the responsibility to comply with state and federal regulations and to comply with current HIPPA regulations. This position will require proficient use of our EHR (Electronic Health Records) system. Other aspects of this role will include communication with Physicians and other medical staff to ensure accuracy of medical records, respond to requests for medical records and answering phones when needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Update and maintain medical records.
• Assist with searching and retrieving files/information as necessary.
• Process all incoming and outgoing medical records correspondence.
• Perform data entry. Add new files to archives.
• Modify or purge entries.
• Check to ensure files are complete.
• Process and scan files to be entered into computer in EHR system.
• Use scanners to convert forms, receipts, and reports into electronic format.
• Fax and photocopy files.
• Store and extract file information from computers.
• Responsible for participating in quality improvement projects/activities and accountable for quality and PCMH.
• Perform all other duties as directed either formally or informally, verbally or in writing.

SUPERVISORY RESPONSIBILITIES:

No direct supervisory responsibilities

KNOWLEDGE, SKILLS AND ABILITIES:

• Must possess excellent customer service skills including verbal and written communication.
• A high standard of professionalism and professional ethics and conduct is expected in speech, manner, attitude and appearance at all times.
• Possess strong interpersonal skills and ability to work well with others.
• Ability to deal effectively with changing situations and stressful environment.
• Ability to perform tasks related to physical activity to complete the responsibilities of the position.

EXPERIENCE AND EDUCATION:

• High School Graduate or GED
• Training and experience in Medical Records in a healthcare facility required.
• Must be computer proficient.
• Experience with an electronic health record (EHR) system preferred.